Administrative Legal Assistant

About Us

We are a premier boutique law firm specializing in real estate, business, and estate planning. We are seeking an individual with a positive attitude, forward-thinking approach, and a strong commitment to being a team player. The ideal candidate is dependable, highly organized, and eager to support the attorney while serving as a key liaison between the attorney and paralegal. This role blends administrative responsibilities with legal support functions to ensure efficient daily operations and superior client service.

Position Overview

The Legal Administrative Assistant / Office Assistant will provide comprehensive administrative and legal support, maintain detailed case files, assist with client communications, and help keep the office operating smoothly and professionally. This is an excellent in-person opportunity for someone with strong administrative abilities who wants to grow within a legal environment.

Responsibilities Administrative & Office Support

• Gather and process essential client information; accurately enter, update, and maintain client records.
• Review calendars daily and prepare for all meetings in compliance with firm procedures.
• Demonstrate exceptional attention to detail in all tasks and communications.
• Professionally answer and route phone calls, address client inquiries and requests, warmly greet clients, and ensure all messages are accurately conveyed.
• Draft, revise, and format correspondence, emails, and basic legal documents.
• Maintain office supply inventory.
• Ensure a clean and organized office environment daily (light cleaning, vacuuming, trash disposal).
• Deliver packages, legal documents, or mail to FedEx, courts, or other required locations during work hours.
• Handle confidential information and client records with discretion at all times.

Legal Office Support

• Open new matters, conduct conflict checks, and maintain well-organized physical and digital case files.
• Monitor case progress, track important deadlines, and escalate issues requiring attorney attention.
• Draft letters, reports, and other attorney-directed legal documents.
• Support e-filing and related administrative duties for Florida state court cases (preferred).

Other duties as assigned.Key Competencies

• Positive attitude and team-oriented mindset
• High level of professionalism and client service
• Excellent judgment and ability to maintain confidentiality
• Strong organizational and time-management skills
• Ability to prioritize and meet multiple deadlines
• Proactive problem-solving and willingness to take initiative
• Dependable, punctual, and committed to quality work
• Comfortable learning new procedures and legal processes

Technology Tools You May Use

• Florida e-filing portal, courtMAP, Sunbiz
• LexisNexis
• Adobe Acrobat or similar PDF editing programs
• Digital scanning and document management systems
• Microsoft Office and Google Workspace
• Project Management

Work Environment & Culture

• Professional boutique law firm setting
• Collaborative work with the attorney and paralegal
• Fast-paced environment requiring accuracy and responsiveness
• Supportive atmosphere with a focus on growth and learning
• Emphasis on integrity, excellent client service, and organization

Professional Expectations

• Consistent punctuality and reliability
• Professional attire and demeanor
• Clear, respectful, and timely communication
• Strict adherence to confidentiality and ethical standards
• Strong accountability and follow-through

Availability

• Must be available during standard business hours

Qualifications Required

• 2+ years of experience in a legal, administrative, or office support role (legal experience preferred).
• Critical thinking skills, strong communication abilities, excellent organizational skills, and the ability to work both independently and collaboratively.
• High School Diploma or equivalent.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Outlook, Excel, and Google Workspace.
• Fluent in English; Spanish proficiency strongly preferred.
• Reliable transportation and a valid driver's license.
• Ability to lift up to 20 lbs and perform light office cleaning.
• In-person only

Preferred

• Experience in business and estate planning.
• Florida e-filing experience; familiarity with courtMAP or Sunbiz.
• Familiarity with LexisNexis.
• Active Notary Public or e-Notary (preferred but not required).

This position offers an engaging environment for those passionate about the legal field who are eager to develop their skills across multiple practice areas while supporting a dedicated team.

Job Types: Full-time, Part-time

Pay: $ $20.00 per hour

Benefits:

• Free parking
• Opportunities for advancement
• Paid time off

Work Location: In person