Quality and Training Administrator

5 days ago

Pompano Beach, Florida, United States Kira Labs Inc. Full time $60,000 - $90,000 per year
:

General Summary

The Quality and Training Administrator is responsible for maintaining the integrity and accuracy of product, training, and compliance documentation across multiple systems. This role supports both Quality Assurance and Employee Development by verifying data accuracy, managing training compliance, maintaining document control systems, and ensuring ongoing adherence to GMP and safety standards.

Primary / Key Essential Functions and Responsibilities

  • NPD Verification

Review and verify New Product Development (NPD) entries in Specright and Trek systems.

Ensure all data entries made by others meet established accuracy and compliance standards.

Communicate discrepancies or errors to responsible departments for correction.

  • Training Management (Current System)

Maintain and monitor employee training records to ensure all required training is current and compliant.

Follow up with employees and supervisors to ensure timely completion of assigned modules.

Accurately document completed training within the existing learning management system (LMS).

Generate reports to track training progress and completion rates.

  • Training Management System Migration

Support the migration of existing employee training data into the new training platform once selected.

Audit transferred records for accuracy and completeness.

Assist with testing and implementation of new system functionality related to training management.

  • Document Control Management

Organize, update, and maintain Standard Operating Procedures (SOPs) and Standard Operating Instructions (SOIs).

Assist in the transition of documents into a new Document Control System.

Ensure version control, approval workflows, and accessibility compliance across departments.

  • SDS Management

Maintain the Safety Data Sheet (SDS) system to ensure all documents are current, accessible, and compliant with safety regulations.

Coordinate with relevant departments to add or update SDS files as products or materials change.

  • GMP Compliance

Support the creation, revision, and documentation of Good Manufacturing Practice (GMP) procedures.

Ensure all processes and related documentation align with regulatory and internal compliance standards.

Assist in internal audits and corrective action documenta

Requirements:

Education and/or Experience and Qualifications

Associate's or Bachelor's degree in Quality, Training, Business Administration, or related field preferred.

2+ years of experience in quality systems administration, training coordination, or document control.

Familiarity with Specright, Trek, and/or document management systems preferred.

Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) or Google Workspace.

Knowledge, Skills and Abilities

Detail-oriented with a focus on data accuracy and follow-through.

Excellent communication, organization, and analytical skills.

Strong understanding of process improvement methodologies (Lean, Six Sigma preferred).

Experience managing or migrating learning management systems (LMS).

Working knowledge of GMP compliance and safety documentation.

Proficiency in managing controlled documents (SOPs, SOIs, SDS).

Knowledge of electronic document management systems.

Ability to manage multiple priorities. and deadlines in a fast-paced setting.

Clear written and verbal communication for cross-department coordination.

Management / Supervisory Authority

This position will not supervise others or N/A

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