Executive Assistant

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This role will report to an SVP in the Technology organization at The Hartford. The selected candidate will support the day-to-day needs of the aligned leadership team to drive strategic priorities for the line of business and enterprise and will be aligned to approximately 200 employees.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting executive leaders within a complex financial services organization. The ability to interact with individuals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks

Location: this role will report on a hybrid schedule (3 days in office; occasional 4 days) to the Hartford, CT office.

Leadership support to include:

• Maintain and schedule calendar appointments with both internal and external constituents
• Monitor and maintain leaders' email communications as appropriate and/or requested and synthesize actions needed
• Monitor broader communications from business and the enterprise to understand, cascade and act as needed
• Assist in monitoring reports (Workforce, budget, staff allocations, Rewards & Recognition etc.)
• Communication on behalf of the leaders to all levels of staff
• Coordinate visitor itineraries and arrangements
• Act as a proxy for assigned leaders for company systems (Workday, expense reporting, Concur travel, PeopleSoft, R&R, etc.)
• Create materials for distribution to internal and external customers, including SharePoint site management and administration.
• Own agenda and follow up actions from Leadership Huddles
• Always maintain a high level of confidentiality

Administrative support to include:

• Serve as a thought leader to enable/accelerate the outcomes for the executive leadership team
• Maintain organizational charts & email distribution lists
• Serve as a principal Workday or other "Power User"/Subject Matter Expert
• Demonstrate strong knowledge of Microsoft products (MS Teams, MS Copilot, OneNote, Word, Excel, PowerPoint, etc.) as well as other business applications as required; utilize Microsoft products and The Hartford's systems to pull and analyze data
• Coordinate domestic and international travel arrangements and complete expense reports for leaders as needed
• Act as a coordinator for various departmental training, 3rd party vender management, and support new hire onboarding activities as needed (i.e. ordering equipment, reserving space, coordinating with managers)
• Complete other ad hoc duties or special projects as requested

Qualifications:

• 5+ years of experience supporting individuals in executive level management
• Excellent proficiencies in the use of Office Suite; proficient in MS Office (Excel, PPT, Word), MS Copilot or similar AI tools, Office 365 (Teams, SharePoint, etc.), Outlook Viva, Workday, Hartford Expense tools to support leader needs, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations)
• A team player with organizational understanding, excellent customer service skills, and verbal and written communication skills across a variety of organizational levels both inside and outside The Hartford
• Strong problem solver, able to analyze facts and data, conduct a root cause analysis and propose solutions
• Flexible with respect to working overtime and off-hours
• A results-oriented and resourceful individual who is capable of quickly taking control of their responsibilities and establishing self as a credible administrative support partner

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

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