Sales Executive Assistant

**MUST RESIDE IN THE ATLANTA, GA AREA**

Work at Home Opportunity

Sales Executive Assistant - Full-time

BELAY is a growing and vibrant, Atlanta, GA-based company that offers virtual staffing solutions in the areas of Virtual Assistants, Marketing Assistants, and Financial Specialists. We are a fast-paced team of high performers that work extremely hard but also know how to have a great time. Culture is a top priority and our values are lived out daily.

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Below are the position requirements.

Job purpose

The Sales Executive Assistant provides executive-level, proactive support to enable the Director of Sales to focus on strategic, revenue-driving priorities. This role also manages administrative tasks and team logistics, ensuring seamless communication, operational efficiency, and alignment across the Sales organization.

Duties and responsibilities

As a BELAY Corporate Team member, you will professionally represent the company in all virtual and in-person interactions. You are expected to exemplify our mission, vision and core values daily, fostering a collaborative and positive team environment.

Key Responsibilities

Director Support

• Act as an extension of the Director of Sales, serving as a liaison to the team, clients, contractors, and partners
• Anticipate the Director's needs and conserve their time by proactively managing tasks, drafting and reviewing correspondence, preparing presentations, conducting research, and coordinating professional and personal development opportunities
• Manage complex calendaring and appointment setting, vetting and prioritizing meetings while balancing the Director's preferences and providing recommendations for professional and personal priorities
• Draft and distribute internal team communications, leadership updates, and motivational messages aligned with the Director's tone and strategic intent
• Own the Director's strategic cadence — including weekly reviews, quarterly planning, and reflection sessions — by ensuring all prep materials, metrics, and follow-ups are ready and on schedule.
• Ensure all meeting details are accurate in advance, including time zones, addresses, contact information, notes, and agendas, and confirm all meetings
• Support preparation and follow-through on coaching conversations, team OKRs, and 1-on-1 sessions in Paycor
• Plan for preparation time before and between meetings and events to maximize efficiency
• Coordinate executive travel, including flights, ground transportation, lodging, meals, and reminders, leveraging preferred travel programs and ensuring all logistics are confirmed
• Update and maintain sales metrics in dashboards and reports, ensuring accuracy and timeliness
• Manage email inboxes, draft internal and external communications on behalf of the Director, and maintain strict confidentiality
• Coordinate and manage team and client gifting, including handwritten notes
• Prepare and file weekly expense reports, tracking reimbursement status
• Perform ad-hoc professional or personal tasks or projects as delegated by the Director
• Provide administrative support to the Directors' direct reports as needed
• Plan and execute internal team meetings and events, ensuring smooth logistics and follow-up
• Collaborate with Director-level Executive Assistants to stay current on technology, industry trends, and best practices

Sales Operations & Systems Support

• Serve as a strategic partner to the Directors of Sales, actively contributing to the achievement of team's OKRs and sales targets through proactive coordination, prioritization, and execution of initiatives. Anticipate needs by understanding key sales rhythms, metrics, and pipeline drivers, ensuring the Director is always focused on the most high-impact activities.
• Maintain visibility into sales dashboards and Salesforce CRM data to identify trends, discrepancies, or areas requiring the Director's attention.
• Partner with the Revenue Enablement/Team Admin and Director to prepare insights, reports, and talking points for leadership meetings, forecasting sessions, and sales reviews
• Collaborate with sales, marketing, and operations teams to ensure alignment and smooth execution of projects and client initiatives

Collaboration & Professional Development

• Partner with Director-level Executive Assistants to stay current on technology, industry trends, and best practices
• Contribute ideas for improving workflows, documentation, and team communication
• Support team onboarding, training, and mentoring where applicable

Confidentiality & Compliance

• Handle sensitive client, team, and company information with discretion and professionalism
• Ensure all tasks and communications comply with internal policies and industry standards

Qualifications

This role requires a motivated and trustworthy self-starter with strong communication and technological skills who thrives both independently and on a team. Our ideal corporate team member is flexible, creative, well-organized, and ready to roll up their sleeves to get the job done

• Bachelor's degree or equivalent work experience
• Proven experience supporting senior executives, preferably in sales or client-facing organizations
• Strong organizational, attention to detail, and time management skills, with the ability to manage complex calendars, prioritizing and anticipating needs
• Proficiency with CRM systems (Salesforce, HubSpot, or similar) and experience maintaining accurate sales data and dashboards
• Advanced skills in Google Workspace and familiarity with collaboration tools such as Slack and Zoom
• Experience coordinating travel, meetings, and events with attention to detail and efficiency
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong problem-solving skills and a proactive, solutions-oriented mindset
• Experience with expense reporting, budgeting, and reconciling departmental or team expenditures
• Comfortable collaborating across departments and with external partners
• Ability to work and manage multiple projects simultaneously, and adapt quickly to changing priorities
• Positive, professional demeanor and ability to build trusted relationships with executives, team members, and clients

Working conditions

BELAY Corporate offers full-time remote work, requiring a dedicated, distraction-free home office for standard Monday-Friday business hours, with occasional travel for some roles. As a full-time, non-exempt W-2 employee, you'll join a vibrant, award-winning company culture where you're a valued, engaged team player in a thriving organization.

Physical requirements

This position does not have any physical requirements at this time.

Salary Range

$24 - $25.75/hourly

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