Administrative Assistant

Job Title: Administrative Assistant

Location: 609 S. 20th Street Irondale, AL 35210

Company: Morris-Shea Bridge Company, Inc.

About Us:

At Morris-Shea Bridge Company Inc. we're not just building structures; we're building a vibrant team of passionate individuals dedicated to making a difference in the world of construction. We believe that work should be enjoyable, and we're seeking an Administrative Assistant who excels in organization and attention to detail while bringing positive energy to our team.

What You'll Do:

As the Administrative Assistant , you will play a key role in ensuring smooth office operations.

Your primary responsibilities include:

• Fielding Calls: Answer the telephone, main-line, and direct calls accordingly.
• Public Interaction: It will be essential to manage the walk-ins from B2B, cold calls, etc. that we receive from the public .
• USPS Mail: Collect the USPS (mail) daily, most importantly on Monday from the weekend deliveries. Also reorder and print postage ) for outgoing mail.
• Inter-Office Mail and Deliveries: Ensure inter-office mail is delivered to accounting.
• Outgoing Mail and Packages: Create FED EX labels. Maintain supplies. Assist with packaging as needed. Work with IT and job sites for returning and sending equipment.
• Office and Kitchen Supplies: Maintain supplies by monitoring, ordering, replenishing. From creating orders, obtaining approval, verifying the delivery, and place in designated areas. (examples: paper, water, coffee, coffee supplies, and others assigned). Ensure the kitchen is replenished, neat, and orderly.
• Office Copying: Prior to the start of the day and throughout, it is requested this role ensures all copiers are full of paper and monitor during heavy printing periods. Monitor and reorder supplies as needed which include paper, toner, waste-bins through Kyocera.
• Administrative Tasks: Complete Credit Applications; obtain signatures, and email to vendor and request supporting W9 forms.
• Team Collaboration and Support: Work and collaborate with other departments. This can be anywhere from assisting with faxing, mailing, copying, ordering supplies. This is a supporting role.
• Problem Solving: Tackle discrepancies with a smile, finding solutions and keeping things running smoothly.

Who You Are:

• Qualifications Preferred: Associate's degree in business, or combination of work experience and education which sets you up for success in this role.
• Personable and Professional: You are the first impression when someone visits MSB. We need this individual to be approachable and bring joy to the workplace with your personable nature and genuinely fun attitude.
• Goal-Driven: You have long-term career aspirations and see yourself growing with us as we build a brighter future together.
• Customer Service Knowledge: You have more than a basic understanding of customer service principles and appreciate how your role impacts the overall office morale and health of the company.
• Detail Oriented: Manage the Manpower sheet. Required to be updated for weekly meeting on Monday (and required to set up the Monday meeting). You have an eagle eye for detail and can spot a typo from a mile away will be essential.
• Organizational Wizard: Office 5S is important. Your workspace and responsible areas are as neat as a pin—you believe that a tidy space equals a tidy mind.

Why Join Us?

• Team Culture: We prioritize a positive work environment where everyone feels valued and appreciated.
• Growth Opportunities: We want you to grow with us There are plenty of pathways for career advancement.
• Fun Perks: From team outings to occasional office treats, we know how to have a good time while getting things done.
• Benefits: Amazing health benefits, vacation time, 401k, and more

Ready to Build Your Future with Us?

If you're looking for a role where you can make a meaningful impact while being part of a fun and supportive team, we'd love to hear from you Let's construct a great future together