Behavioral Health Administrative Assistant

1 week ago

Birmingham, Alabama, United States Cahaba Medical Care Foundation Full time $42,000 - $72,000 per year

Duties and Responsibilities:

  • Makes arrangements for meeting and trainings, as needed
  • Provide quality customer service
  • Serves as the contact person for the Behavioral Health Department/SUD Program
  • Screen calls, emails, and other correspondence sent from reception
  • Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator
  • Functions as administrative support for Director of Behavioral Health and SUD Coordinator
  • Organize, maintain, and file digital files and records
  • Prepare and edit correspondence, reports, spreadsheets, and presentations
  • Complete special projects as assigned
  • Assisting with other overflow work as directed by the Director of Behavioral Health
  • Prompt, Regular attendance at the office
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.
  • Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information
  • Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer)
  • Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed
  • Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health
  • Receives and processes referrals for the Behavioral Health Department
  • Completes monthly medicaid verifications for patients enrolled in the Ryan White Program
  • Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed
  • Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments
  • Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator

Required Skills:

  • Knowledge of behavioral health and social work concepts
  • Excellent organizational, interpersonal and communication skills
  • Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe)
  • Project coordination experience
  • Ability to work well with various levels of internal management and staff as well as outside vendors and clients
  • High level of flexibility and willingness to help with the daily tasks

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