Administrative Assistant

3 days ago

New York, New York, United States Minister, Elders and Deacons of the Reformed Protestant Dutc Full time $60,000 - $90,000 per year

Administrative Assistant

United Church of Christ

Purpose: The Administrative Assistant provides support to the ministerial team of Middle Church and to the staff and congregation more broadly. Key responsibilities include database management and support; correspondence with congregants and community members; scheduling and notetaking during meetings; management of online and physical filing systems; managing inventory and ordering supplies; support for website and social media as needed; the creation of spreadsheets, graphs, bulletins and programs as needed; general office support; support for worship and program on Sundays and throughout the week including hospitality.

Skills Required: The successful candidate is organized, responsible, prompt, unflappable, flexible, and eager. They should have 5 years of administrative experience in a similar organization. They must be able to work in the office 5 days a week, Sunday through Thursday 9 am-5pm, and on rare occasions, Friday and Saturday in exchange for other weekdays. Is kind, collaborative, candid and has competency in multicultural settings. They must have expert knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat Pro, scheduling, database, and project management software. Design and Social media experience are a plus.

Position Details:

Supervisor: Director, Events and Community Center

Schedule:Sunday through Thursday 9 am-5pm, and on rare occasions, Friday and Saturday in exchange for other weekdays, for 40 hours per week.

Collaborates closely with:

  • Director of Operations and Administration
  • Ministers
  • Operations/Administrative team

Serves on the following teams:

  • Operations
  • Worship
  • Attends All Staff meetings as note taker

Key Responsibilities:

  • Provides key administrative support to the team, including database management, database support, scheduling and notetaking during meetings, management of office and online filing systems, and general office support.
  • Provides focused administrative support to Development and Care, including correspondence, data tracking and reporting; the creation of graphs and presentations; scheduling meetings and sending cards. Offers administrative support to worship, justice, communication, and congregational life programs.
  • Serves as front of office/receptionist when needed.
  • Supports Sunday worship and programs throughout the week including hospitality. May include creating bulletins, programs, graphs, etc.
  • Other projects and duties as needed to fulfill the vision and mission of the church.

Additional Responsibilities:

  • Thinks strategically with colleagues about all aspects of the ministry of Middle Church, always asking
  • Are we building community?
  • Are we nurturing spirits?
  • Are we retaining members?
  • Are we deploying activists?
  • Are we growing leaders?
  • Are we developing internal and external partners?
  • Are we raising Love to heal souls and the world?

The above statements are intended to describe the general nature and scope of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, skills, and responsibilities required.

All curricula, webinars, videos, and other media developed by this position collaboratively with other Middle team members or individually as a part of the above scope of work will be Middle Church property, unless a signed agreement is established before the work has begun.

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