Administration Assistant

5 days ago

New York, New York, United States Foster + Partners Full time $60,000 - $90,000 per year

Join Our Team as an Administration Assistant at Foster + Partners

About the Role:

As an Administration Assistant, you'll be a key player in ensuring the smooth day-to-day operations of a dynamic, fast-paced environment.

You'll provide high-level administrative support, manage complex schedules, and play a vital role in the coordination of travel and meetings. This position requires discretion, excellent communication, and the ability to juggle multiple priorities with a calm and professional approach.

What You'll Be Doing:

  • Manage emails, phone calls and correspondence on behalf of Senior Partners, Partners and team members
  • Organise meetings: book rooms, arrange catering, manage logistics and prep materials
  • Coordinate UK and international travel including visas and passport requirements
  • Maintain studio calendars and meeting room schedules
  • Provide document support – including typing, editing, formatting and translations
  • Process expenses and maintain efficient digital and physical filing systems
  • Diary management for Senior Partners/Partners as required
  • Conduct research for project teams or Senior PAs as directed
  • Champion new ways of working and assist in evolving the role

What We're Looking For:

  • Proven experience in administrative support within a busy professional environment
  • Strong background in complex diary and travel management
  • Proficient in Microsoft Outlook, Word, and Excel
  • Confident handling confidential matters with the utmost discretion
  • Excellent communication and interpersonal skills

Benefits include Bupa Health Care, 25 days holiday, pension, and much more

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