Accounts Payable Specialist

4 days ago

Houston, Texas, United States Imprimis Group Full time $48,000 - $60,000 per year

IMPRIMIS GROUP IS HIRING – ACCOUNTS PAYABLE SPECIALIST

CONTRACT | REMOTE– DALLAS-FORT WORTH METROPLEX | $25-28/HR

GREAT CULTURE | TEAM ENVIRONMENT | GROWTH POTENTIAL

Responsibilities

  • Process, review, and verify vendor invoices, ensuring proper coding, approvals, and supporting documentation in accordance with company policies and internal controls.
  • Manage the full cycle of accounts payable, including scheduling and executing payments via ACH, credit card, check, and domestic/international wire transfers.
  • Reconcile AP transactions daily, ensuring data accuracy and resolving discrepancies between invoices, purchase orders, and payment records.
  • Research, investigate, and resolve outstanding vendor balances, payment issues, and aging items beyond 30 days.
  • Support month-end close activities, including journal entries, general ledger reconciliations, AP aging reports, and variance analysis.
  • Assist with annual 1099 preparation, reporting, and submission, ensuring tax compliance and accurate vendor information.
  • Serve as a primary point of contact for vendor inquiries, internal department requests, and payment status updates, delivering prompt and professional support.
  • Partner with Finance, Procurement, and IT teams to identify and implement process improvements, automation opportunities, and cost-saving initiatives.
  • Maintain and update AP policies and procedures, ensuring adherence to compliance standards and promoting best practices across the organization.
  • Provide cross-functional support and backup coverage to other AP team members as needed to ensure seamless operations and team flexibility.

Qualifications

  • 2+ years of experience in accounts payable or related accounting roles, with a strong understanding of AP processes and procedures.
  • Proven ability to manage the full invoice-to-payment cycle, including vendor setup, invoice validation, and payment execution.
  • Strong analytical and problem-solving skills with experience reconciling complex transactions and resolving discrepancies.
  • High attention to detail and commitment to accuracy, compliance, and maintaining internal controls.
  • Proficiency in accounts payable software, ERP systems (e.g., NetSuite, SAP, Oracle), and electronic payment platforms.
  • Excellent communication and interpersonal skills with the ability to build strong relationships with vendors, stakeholders, and team members.
  • Highly organized with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Demonstrated ability to work independently, exercise sound judgment, and maintain the confidentiality of sensitive financial information.
  • Experience with 1099 reporting, tax compliance, and multi-currency transactions preferred.
  • Strong desire to contribute to process improvements and support continuous improvement initiatives within the AP function.

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