Executive Personal Assistant
6 days ago
Overview
We are seeking a highly organized, proactive, and dependable Personal Assistant to support our executive and management team in a wide range of day-to-day responsibilities. This position involves both professional and personal assistance, requiring strong multitasking skills, discretion, and a "get-it-done" attitude.
The ideal candidate will help manage daily operations, scheduling, errands, and special projects.
Administrative Support
Manage calendars, coordinate appointments, and organize meetings using Outlook and Google Workspace.
Prepare reports, documents, and presentations as requested.
Maintain organized filing systems, both digital and physical.
Personal and Errand Support
Assist with personal scheduling, appointments, and travel arrangements.
Run errands such as picking up supplies, dropping off or collecting documents, and coordinating personal deliveries.
Assist with personal purchases, reservations, or household coordination as needed.
Help organize events, gatherings, and meetings both business and personal.
Provide reliable transportation for occasional pickups or drop-offs related to personal or business needs.
Handle day-to-day tasks that support productivity and organization in both personal and professional settings.
Communication and Coordination
Serve as a point of contact between management and internal or external partners.
Maintain confidentiality and professionalism in all communications.
Follow up with staff, vendors, or customers on pending tasks or commitments.
General Office Assistance
Support administrative duties when needed.
Order supplies, manage deliveries, and handle other organizational tasks.
Collaborate with team members and management to streamline workflow.
Qualifications
Proven experience as a Personal Assistant, Executive Assistant, or Office Coordinator.
Strong organizational and time-management skills with the ability to multitask effectively.
Proficient in Microsoft Office and Google Workspace.
Familiar with DocuSign and basic computer skills.
Professional communication skills, both written and verbal.
Reliable, trustworthy, and able to handle sensitive information with discretion.
Valid driver's license and dependable transportation required.
Job Type: Full-time
Pay: $9.00 - $14.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
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