Administrative Assistant

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DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at

Location: USA - Lancaster, Lyndon B Johnson Fwy 

Division: Solutions 

Job Posting Title: Administrative Assistant

Time Type: Full Time

POSITION SUMMARY

Provide support to Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative, secretarial, and analytical and research duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support to the management staff
• Plan, schedule and organize various meetings, conference calls, appointments including agenda preparation
• Attend meetings as required, documentation & distribution of meeting minutes, etc.
• Monitor project(s) progress to ensure compliance with deadlines
• Handle sensitive and confidential information in a professional, mature, discreet and secure manner
• Create and disseminate various communications & reports
• Creates or Assists with the design and development of presentations
• Answers and screens telephone calls & prepares incoming/outgoing mail and correspondence, including e-mail and faxes emails for manufacturing plant customers, as needed, and directs priority queries and issues to appropriate party for action
• Greets scheduled visitors and guests, when needed
• Effectively communicate with employees, customers, suppliers & others on behalf of site management
• Scheduling and meeting with vendors to ensure competitive pricing is maintained
• Assists Human Resources in miscellaneous duties as required such as time tracking, payroll
• Assists Operations with financial recordings such as submitting and maintaining AP/AR logs

OTHER DUTIES (Site Specific)

• May perform other clerical and administrative tasks as guided by site management to include (but not limited to): answering telephones, filing, record keeping, and data entry support. 
• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as required

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

• High School or GED
• 1 year experience in a clerical role
• Willing to work evenings and weekends as needed.

Certificates, Licenses, Registrations or Professional Designations

• None

SKILLS, KNOWLEDGE AND ABILITIES

Computer Skills

• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

• Intermediate

Other

• Effective communication skills (all modes) in both English and Spanish
• Capable of multitasking and performing general administrative skills
• Strong business writing skills needed
• Strong reading and math skills with focused attention to detail

PREFERRED QUALIFICATIONS

• 1 year Bookkeeping experience
• Some college
• Bilingual in English & Spanish (reading, writing, verbal)

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at  If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

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