Warehouse Administrative Coordinator

PRIMARY PURPOSE

This position will be based out of Woodland, CA and is not a remote position. Responsibilities include, detail-oriented and analytical team member to support the Operations Manager by handling a wide range of operational and administrative tasks, ensuring smooth daily operations. This role sits at the intersection of business operations and data analytics, playing a key part in driving efficiency, ensuring data integrity, and providing insights to support strategic decision-making.

DR3 stands for Divert, Recycle, Reduce and Reuse. The DR3 team oversees and executes tasks related to our mattress recycling facilities located in Woodland & Stockton, CA.

This position requires 70% of time working in the office and 30% in the warehouse, with frequent travel. Travel between recycling locations, travel to the headquarters in OR on a quarterly basis, and site visits with recycling partners in CA is required. The base location will be the Woodland site.

This position includes a two-week initial training period in Oregon.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Track data trends and report to Operations Manager and Executive Coordinator.
• Support daily operational processes to ensure business functions run smoothly.
• Develop and maintain documentation for standard operating procedures.
• Work with Operations Manager to ensure facilities are well-organized, focusing on safety and ensuring company standards.
• Draft professional communication for internal and external parties.
• Build and maintain dashboards and reports to support operations and strategy teams.
• Monitor performance metrics and help enforce compliance with internal policies.
• Assist the Operations Manager in planning and executing operational strategies.
• Support Operations Manager with daily tasks pertaining to required paperwork and data tracking.
• Visit vendor and customer sites to increase communication
• Review and understand Standard Operating Procedures, Policy & Procedures and other required guidelines to ensure accuracy and compliance.
• Support the DR3 team with tracking all incoming and outgoing commodities.
• Complete regularly scheduled internal audits to daily reporting and data entry for accuracy and thoroughness.
• Assist with completing required data entry and auditing.
• Perform other duties and responsibilities as required.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Experience with process improvement frameworks (e.g. Lean, Six Sigma, SMART goals)
• Familiarity with workflow automation tools.
• Previous experience in project management and improving policies/procedures to create safe and equitable workplaces.
• Previous experience working with multi-lingual populations and diverse backgrounds.
• Prefer Bilingual (Spanish)
• Basic computer skills, including Microsoft Office, specifically experience in Excel is required.
• Demonstrated excellent time management, communication and leadership skills. Must be adaptable and dependable. Must be able to prioritize tasks and be flexible with changes in job duties.
• Demonstrated problem-solving skills and decisiveness.
• Strong attention to detail, organizational skills and following a timeline and budget.
• Ability to work independently, as well as in a team
• Ability and willingness to work occasional evenings and weekends as needed.
• Ability and willingness to travel is required to meet the needs of the job.
• Ability to work in a fast-paced environment, under pressure, valuing teamwork and organization.

Desired characteristics:

• Altruistic motivation to reduce waste and divert items out of the waste stream.
• Ability to maintain sensitive information and strong commitment to confidentiality.

HOW TO APPLY

If you feel you are qualified and want to apply for this position submit a St. Vincent De Paul (SVdP) job application at

All employees and prospective employees of St. Vincent de Paul will receive equal employment opportunity without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Promotions, transfers, training, compensation, benefits and all other employment considerations will be administered without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Veterans are encouraged to apply.

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off

Work Location: In person