Office Manager

Company: CSI Service/Thermal InMotion

Thermal InMotion, formally known as CSI Services, is a complete industrial solutions provider for boiler and HVAC equipment, maintenance, service, installation, and the sale of mobile or lease of rental boiler rooms. We are a subsidiary of Burnham Holdings, Inc.

Burnham Holdings, Inc. provides the heating, ventilation, and air conditioning (HVAC) industry with thermal and interior comfort solutions used in a wide range of residential, commercial, and industrial applications. Our group of subsidiaries is a market leader in the design, manufacturing and sales of boilers and related HVAC products and accessories, including furnaces, radiators, and air conditioning systems. We offer a broad line of high-value, energy efficient products sold under well-established brand names. Products are manufactured at company operated facilities in the East, South, and Midwestern United States.

We are looking for an Office Manager to join our teamThis is a full-time position located in York, PA. Hours are Monday-Friday, 8:00 AM – 5:00 PM. The Office Manager is responsible for overseeing the day-to-day administrative operations of the office. This includes accounting support, HR support, Purchasing Support, Safety and Compliance support and administrative tasks.

Essential duties and responsibilities include the following.

Accounting Support

• Manage customer set up and credit checks
• Manage customer invoicing and accounts receivable ensuring timely payment by customers
• Manage accounts payable and process supplier invoices for payment per payment terms
• Process Payroll
• Process expense reports
• Monitor and reconcile petty cash and office credit card accounts
• HR Support
• Assist in onboarding new employees (paperwork, system access, orientation coordination)
• Manage attendance tracking and employee records maintenance
• Coordinate with management regarding training, certifications, and compliance requirements
• Maintain confidentiality of sensitive employee and company information

Purchasing Support

• Assist Purchasing with vendor documentation (COIs, credit applications, etc.)

Safety & Compliance Support

• Assist with company safety program administration (tracking training records, updating forms)
• Support DOT and OSHA compliance documentation as required

Administrative Management

• Maintain office systems, including filing, scheduling, and communication processes
• Develop and implement office policies and procedures
• Serve as a primary point of contact for office-related inquiries
• Serve as a liaison between office staff, field staff, and management
• Coordinate company meetings, training sessions, and events
• Handle correspondence, phone calls, and scheduling requests
• Maintain office equipment and arrange service as needed
• Keep office supplies stocked and organized
• Ensure reception and common areas are neat and professional
• Provide administrative support to the management team as required
• Manage and process orders for office supplies
• Maintains and restocks vending machines

Requirements:

Organization – Keeps office processes structured and efficient.

• Communication – Strong written and verbal communication skills.
• Problem Solving – Ability to anticipate needs, resolve conflicts, and adapt to changing priorities.
• Dependability – Reliable, proactive, and accountable in handling responsibilities.
• Leadership Support – Professional demeanor; able to represent management and company values.

Confidentiality – Handles sensitive HR and company information appropriately.

Education and Experience:

• • High school diploma required; associate or bachelor's degree preferred.
• 3+ years' experience in office management, administrative, or related roles.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new software.
• Experience with HR administration, purchasing, or accounting systems preferred.
• Strong organizational and multitasking skills.
• A valid driver's license is required.
• A background check is required.

Physical Demands:

• Regularly required to sit, use hands, and talk/hear.
• Occasionally required to stand, walk, and lift up to 25 pounds.

Work Environment:

• Primarily office environment with occasional visits to shop or warehouse areas.
• Fast-paced, deadline-driven, collaborative setting.

We offer a comprehensive benefits package including, but not limited to:

• Medical, dental, and vision coverage available on your first day of employment
• 401(k) plan
• Paid holidays
• Vacation time
• 75% tuition reimbursement after 6 months