Executive Assistant to CIO

1 day ago

Houston, Texas, United States Primary Services Full time

Join a dynamic executive environment and support high-impact decision-making while enjoying a hybrid and professional workplace. Shape the efficiency of C-suite operations and make a visible impact across the organization.

Primary Services is excited to announce the role of
Executive Assistant to CIO
for a large, well-established company. This position provides comprehensive executive-level administrative support to the President and CEO, as well as other senior leaders, ensuring smooth day-to-day operations and effective communication across all levels of the organization. You will play a pivotal role in coordinating schedules, managing communications, and preparing materials that drive key initiatives forward.

Responsibilities:

  • Proactively manage the CEO's calendar, including meetings, appointments, and calls, ensuring optimal time allocation and conflict resolution.
  • Plan, organize, and execute arrangements for business meetings; prepare and distribute agendas, minutes, and supporting materials.
  • Draft, format, and edit documents, presentations, reports, and communications for internal and external distribution.
  • Evaluate incoming calls and correspondence, prioritizing and responding or referring as appropriate.
  • Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
  • Monitor and process CEO expense reports and other financial documentation.
  • Handle sensitive matters with discretion and maintain confidentiality of company and personal information.
  • Organize and administer company activities, including special projects and office operations support.
  • Coordinate with vendors for office services, maintenance, and supplies management as needed.

Qualifications:

  • Associate's degree in a related field or equivalent combination of education and work experience.
  • Minimum of 5 years of executive administrative experience supporting C-suite executives in a professional office environment.
  • Proven experience safeguarding confidential information with discretion.
  • Strong business acumen with ability to assess priorities and exercise sound judgment.
  • Demonstrated excellence in written and verbal communication across internal and external stakeholders.
  • Expertise in administrative, clerical, recordkeeping, and office systems and equipment.
  • Proficiency with Microsoft Office Suite, calendar management tools, and other relevant software.
  • Track record of delivering professional, accurate, and timely results.
  • Preferred: Bachelor's degree and 9+ years of executive administrative experience, ideally in a global or high-growth environment.

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