Executive Administrative Assistant

4 days ago

Atlanta, Georgia, United States 70 Centennial Olympic Park OZ Employer LLC DBA Hotel Phoenix Full time

Executive Administrative Assistant
Location: Hotel Phoenix, Atlanta, GA

Step into Hotel Phoenix, Atlanta's premier destination for modern luxury and Southern hospitality. We are seeking an Executive Administrative Assistant to play a critical role in the smooth operation of our executive office. This unique position provides comprehensive administrative and operational support to multiple senior leaders, including the General Manager, Director of Food & Beverage, Hotel Manager, and Director of Engineering.

The Executive Administrative Assistant is a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced environment. This role requires someone who anticipates the needs of leadership, maintains confidentiality, and demonstrates flexibility in supporting both daily operations and special projects.

Key Responsibilities:

  • Provide executive support to multiple senior leaders, including calendar management, correspondence, and meeting coordination.

  • Prepare professional documents, presentations, and reports using PowerPoint, Excel, and Word.

  • Take accurate meeting notes and maintain detailed records of action items.

  • Manage the boardroom calendar and coordinate meeting logistics, including technology setup and catering when needed.

  • Oversee executive office supplies and breakroom inventory, ensuring consistent stock and organization.

  • Coordinate with housekeeping for deep cleaning and maintenance of executive spaces.

  • Support operational needs of hotel leadership, leveraging knowledge of hospitality operations.

  • Maintain professional communication with internal and external stakeholders.

  • Manage multiple priorities while maintaining strict attention to detail and deadlines.

  • Flexible schedule: Primarily Monday through Friday, 8:30 a.m. – 5:00 p.m., with occasional shifts from 10:00 a.m. – 6:00 p.m. or weekend/evening work as needed.

Qualifications:

  • Previous hotel operations or hospitality experience preferred.

  • Exceptional administrative skills, including typing, note-taking, and document preparation.

  • Advanced proficiency in Microsoft Excel, PowerPoint, and Word.

  • Strong organizational, time management, and multitasking abilities.

  • Excellent grammar, written, and verbal communication skills.

  • Highly detail-oriented, proactive, and able to anticipate the needs of executive leadership.

  • Ability to adapt to flexible schedules as needed.

Why Hotel Phoenix?
Join a team dedicated to excellence and innovation in Atlanta's vibrant hospitality scene. You will work closely with senior leaders in a fast-paced, collaborative environment where your skills and attention to detail make a direct impact on the success of our hotel and the satisfaction of our guests.

To Apply:
Please submit your resume and a cover letter highlighting your administrative experience and familiarity with hotel operations.

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