Administrative Support Coordinator

Job Summary  

This position is responsible for delivering exceptional customer service while providing comprehensive administrative, clerical, and fiscal support to Procurement Services, Risk Management, and Contract Services. The incumbent will manage multiple projects and coordinate administrative functions for the area managers. 

Key Responsibilities

• Processes all Time Reports for the Procurement, Contracts and Risk Services departments.
• Office Supply Program Administrator for the campus.
• Coordinate the administrative operations, process expenditure documents, updates and maintains financial records and reconciles departmental funds for the Procurement Services, Contract Services, and Risk Management departments.
• Supervises and coordinates work for student employees.

Knowledge Skills and Abilities

Proficient in computer operating systems, including Microsoft Excel, Microsoft Word, E-mail (CSULB email system). Experience with automated Financial and HR systems preferred (PeopleSoft preferred). Excellent interpersonal communication skills including the ability to coordinate projects and set-up meetings. The ability to work in an environment that entails the safekeeping of confidential information. The ability to prepare and process a wide variety of financial documents, the ability to prepare accurate financial reconciliations, and the ability to maintain complex spreadsheets. Excellent written communication skills including the ability to prepare professional documents and proofread the work of others.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required.
• Bachelor's Degree desired.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Procurement Services

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Hiring Rate: The hiring rate for this position is $4,367 (Step #1)

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,367 (Step #) - $6,362 (Step #20) per month.

1.0 time-base, 40 hours per week.

Duration of Appointment  

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

---