Executive Assistant III

4 hours ago

Waltham, Massachusetts, United States ZoomInfo Technologies Full time

Position Overview:
We are looking for a proactive and highly organized Executive Assistant to provide strategic administrative support to multiple senior leaders. This role requires a resourceful problem-solver who thrives in a fast-paced environment, anticipates the needs of executives, and effectively manages competing priorities. The ideal candidate will possess exceptional communication skills, an unwavering attention to detail, and a high level of professionalism.

Key Responsibilities:

  • Calendar Management: Develop and execute a strategic scheduling approach for multiple leaders, ensuring alignment with priorities and business goals.
  • Communication Coordination: Serve as a key point of contact for executives, managing correspondence, scheduling calls, and proactively handling follow-ups.
  • Meeting Preparation: Organize and prepare materials for meetings, ensuring executives are equipped with necessary information and documents.
  • Information & Document Management: Maintain sensitive and confidential records, ensuring proper organization and accessibility.
  • Operational & Project Support: Assist with special initiatives, research, and analysis as assigned by leadership.
  • Travel Arrangements: Coordinate domestic and international travel, optimizing logistics for efficiency and cost-effectiveness.
  • Meeting Facilitation: Lead and support large-scale meetings (e.g., All-Hands), taking detailed notes and ensuring action items are properly communicated.
  • Team Engagement & Culture Building: Plan and execute office events that foster connectivity and recognize significant milestones for employees.

Qualifications & Skills:

  • 5+ years of experience providing executive-level administrative support.
  • Strong organizational and multitasking skills with impeccable attention to detail.
  • Ability to anticipate needs, think critically, and offer proactive solutions.
  • Excellent written and verbal communication skills with a professional demeanor.
  • Highly adaptable in a dynamic, fast-paced environment.
  • Strong problem-solving skills with a resourceful, self-starter mentality.
  • Ability to handle sensitive information with discretion and sound judgment.
  • Experience managing multiple executive calendars and prioritizing requests.
  • Proficiency in Google Suite (Calendar, Gmail, Drive) preferred.
  • Ability to push back when necessary while maintaining diplomacy and professionalism.
  • No travel required for this role.

Our Core Values:

  • Be Relentless: We tackle challenges with perseverance and determination.
  • Be Entrepreneurs: We empower teams with autonomy, ownership, and a bias for action.
  • Be Experts: We deeply understand our customers and industry to drive success.
  • Be Innovators: We embrace creativity and continuous improvement in all aspects of our work.
  • Be a Team: We collaborate to win together and break down silos. 

#LI-JH1

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