Evosite - Purchasing Coordinator

5 days ago

Houston, Texas, United States Evans Consoles Full time

Primary Role

The Purchasing Coordinator is responsible for managing day-to-day procurement activities, including sourcing materials and services, maintaining vendor relationships, and ensuring a consistent flow of supplies to support organizational needs.

Key Responsibilities

  • Procure required products or services within the organization and obtain price quotes when applicable.

  • Prepare and issue purchase orders; track and confirm receipt of orders.

  • Coordinate with suppliers to ensure timely and accurate delivery; expedite and resolve issues as needed.

  • Identify and research prospective suppliers.

  • Prepare and evaluate Requests for Proposals (RFP).

  • Review of proposals and negotiate pricing and terms.

  • Monitor supplier performance and ensure timely delivery of all products.

  • Design and maintain supplier performance reports; address and resolve issues proactively.

  • Review purchase requests for proper coding and authorization; expedite orders when necessary.

  • Identify, research, and resolve back-order discrepancies; source alternatives to prevent shortages.

  • Maintain and update the Supplier Data Base

Other Duties Include

  • Assist in generating client proposals.

  • Support fulfillment of client pre-qualification requirements.

  • Answer incoming calls and provide assistance as needed.

Relationships

  • Collaborate with internal teams and external suppliers to ensure smooth procurement processes.

Goals

  • Commitment to contribute to the growth and continuous improvement of interpersonal and interdepartmental relationships within Evosite.

Qualifications

  • Project Management skills.

  • Supply Chain designations (SCMP/CPP/Other)

  • Advanced PC knowledge; SQL/VBA, ERP systems (eg SAP/Axapta)

  • Strong understanding of Strategic Sourcing and best-practice procurement tools.

  • Familiarity with manufacturing environments preferred custom manufacturing is considered an asset.

Education/Experience

  • Associate degree or equivalent from a two-year college or technical school; OR

  • Six months to one year of related experience/training; OR

  • Equivalent combination of education and experience.

Competencies Required

  • Communication: Clear verbal and written communication; active listening; appropriate methods for sharing information.

  • Customer Service: Handles challenging situations professionally; responds promptly; seeks feedback; meets commitments.

  • Dependability: Follows instructions; takes responsibility; meets deadlines; communicates alternate plans when necessary.

  • Planning & Organizing: Prioritizes tasks; manages time effectively; sets realistic goals and action plans.

  • Quality: Ensures accuracy; seeks continuous improvement; applies feedback; monitors own work.

  • Technology Use: Demonstrates required technical skills; adapts to new tools; troubleshoots issues; leverages technology for productivity.

Personal Attributes

  • Positive attitude

  • Team-oriented

  • Strong attention to detail

  • Excellent written and verbal communication

  • Negotiation skills considered an asset

Desired Behaviors

  • Make fact-based decisions having done the hard work of obtaining actual data

  • Drive continuous improvement through personal initiative and innovation

  • Learn from failures in a positive/structured way… focusing on process and other improvements going forward

  • Achieve results by consistently meeting our commitments

  • Focus on what's important to our customers (internal or external)

  • Develop a culture of celebrating our successes… customer wins, improvements and demonstrated good behavior

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