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Executive Assistant

2 weeks ago

Remote, Oregon, United States PowerSchool Group Full time $94,600 - $133,700 per year

Overview:

At PowerSchool, we are a dedicated team of innovators guided by our shared purpose of powering personalized education for students around the world. From the central office to the classroom to the home, PowerSchool supports the entire educational ecosystem as the global leader of cloud-based software for K-12 education. Our employees make it all possible, and a career with us means you're joining a successful team committed to engaging, empowering, and improving the K-12 education experience everywhere.

Team Overview

Our Executive team supports the strategy & execution of PowerSchool's short and long term plans. They oversee and partner with each of our functional areas to ensure efficient, high quality delivery of our premier products and maintain the collaboration and engagement within and between teams.

Responsibilities:

Description

The Executive Administrative Assistant provides high-level administrative and operational support to a C-Level Executive. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The Executive Assistant acts as a strategic partner, ensuring the executive's time is maximized and business priorities are executed efficiently.

Your day-to-day job will consist of:

  • Executive Support
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
  • Prioritize and manage multiple tasks while ensuring deadlines are met.
  • Draft, proofread, and prepare correspondence, presentations, reports, and meeting materials.
  • Screen and manage incoming communications, exercising judgment and discretion in handling sensitive information.
  • Meeting & Event Coordination
  • Organize and support executive meetings, including agenda preparation, logistics, and minutes.
  • Coordinate board meetings, leadership offsites, and other high-level events.
  • Ensure follow-ups and action items are tracked and completed.
  • Operational Efficiency
  • Act as liaison between the executive and internal/external stakeholders.
  • Assist in project tracking, budget management, and special initiatives.
  • Proactively identify ways to improve administrative processes and support executive effectiveness.
  • Confidentiality & Professionalism
  • Handle confidential information with integrity and discretion.
  • Represent the executive and the organization professionally in all interactions.

Qualifications:

Minimum Qualifications
  • Bachelor's degree or equivalent work experience preferred.
  • 7+ years of executive administrative support experience, with at least 3 years supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack, etc.).
  • Exceptional organizational and time-management skills, with strong attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently, make sound decisions, and handle shifting priorities under pressure.
  • High emotional intelligence, discretion, and a proactive problem-solving mindset.
Preferred Qualifications
  • Ability to quickly navigate and shift priorities
  • High level of confidentiality due to exposure to confidential meetings and conversations
  • Strong typing skills and notetaking ability with high speed and accuracy

Compensation & Benefits:

Compensation & Benefits

PowerSchool offers the following benefits:

  • Comprehensive Insurance Coverage (including Medical, Dental, Vision, Pharmacy benefits, Life Insurance and AD&D)
  • Flexible Spending Accounts and Health Savings Accounts
  • Short-Term Disability and Long-Term Disability
  • Comprehensive 401(k) plan
  • Generous Parental Leave
  • Unrestricted paid time off (known as Discretionary Time Off - DTO)
  • Wellness Program, including ClassPass & Employee Assistance Program
  • Tuition Reimbursement
  • Optional Benefits: Pet Insurance, Identity Theft Protection, Student Debt Repayment Program and Prepaid Legal coverage

A reasonable estimate of the base compensation range for this position is $94,600 - $133,700 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant's skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.

EEO Commitment:

EEO Commitment

PowerSchool is committed to a diverse and inclusive workplace. PowerSchool is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Our inclusive culture empowers PowerSchoolers to deliver the best results for our customers. We not only celebrate the diversity of our workforce, we celebrate the diverse ways we work. If you have a disability and need an accommodation regarding our recruiting process, please let us know by emailing