Executive Assistant

2 days ago

Remote, Oregon, United States PINNACLE SCREENING SOLUTIONS LLC Full time

Overview

As an Executive Assistant, you'll play a pivotal role in ensuring the smooth operation of our executive team. You'll be the backbone of our organization, providing essential administrative support that keeps everything running efficiently. Your expertise in office management and project coordination will empower our leaders to focus on strategic initiatives while you handle the details. If you thrive in a fast-paced environment and enjoy multitasking, this is the perfect opportunity for you

What you'll do

  • Manage executive calendars, scheduling meetings and appointments with precision and professionalism
  • Coordinate events and meetings, ensuring all logistics are handled seamlessly
  • Provide comprehensive administrative support, including typing, proofreading, and transcription of documents
  • Handle bookkeeping tasks using QuickBooks to maintain accurate financial records
  • Serve as a point of contact for internal and external communications, demonstrating excellent phone etiquette
  • Maintain organized filing systems and manage data entry tasks efficiently
  • Assist with customer service inquiries, providing a friendly and professional front desk experience
  • Utilize Microsoft Office and Google Workspace tools to create reports, presentations, and other documents

Basic qualifications

  • Proven experience in an administrative role or as a personal assistant
  • Strong organizational skills with the ability to prioritize tasks effectively

Preferred qualifications

  • Familiarity with multi-line phone systems and Microsoft Outlook Calendar
  • Experience with DocuSign for document management
  • Background in office management or clerical experience

Why you'll love it here

We believe that a supportive workplace fosters creativity and productivity. Join us to be part of a dynamic team that values your contributions and encourages your growth. We offer a vibrant work environment where your skills will shine

Our benefits include:

  • Opportunities for professional development and career advancement
  • A collaborative culture that values teamwork and innovation
  • Resources to support your overall well-being

About us

Join our team where we are dedicated to making an impact through our work. We strive to create an inclusive environment that celebrates diversity while empowering every employee to reach their full potential. Together, we can achieve great things

Job Types: Full-time, Part-time, Contract, Temporary

Pay: $ $30.00 per hour

Expected hours: 30 – 40 per week

Benefits:

  • 401(k)
  • Employee discount
  • Flexible schedule

Work Location: Remote

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