Executive Assistant

About Music Will

Music Will runs the largest nonprofit music education program in the U.S. public school system. We transform lives by transforming music education.

Using genres including rock, pop, Latin, and hip hop, our program empowers teachers to build music programs as diverse as the kids they serve. As a result, students see themselves reflected in their classes, which strengthens their connection to their school, their peers, and their community. Music Will also donates necessary instruments and curriculum, meeting a key need of many school music programs.

Since 2002, Music Will has served more than 1.8 million students in more than 6,000 schools in over 1,000 cities and communities across 50 states with highly inclusive and culturally responsive music education. Today, approximately 1 million kids currently participate in Music Will programs. Learn more here:

Summary of the Opportunity

We are seeking a highly organized and dynamic Executive Assistant to support two senior leaders: the CEO and the Chief Financial and Operating Officer (CFOO). This individual will support both leaders with their internal and external work at the organization. The Executive Assistant will bring a deep level of organizational skill and efficiency as well as a warm and engaging approach with people internal and external to Music Will.

Key Responsibilities:

• Provide executive support to the CEO and CFOO, including calendar management, travel coordination, expense tracking, and additional administrative and project-based tasks.
• Provide support and coordination to the Music Will Board of Directors, including scheduling, planning, and taking notes for board meetings and board committee meetings.
• Support staff meetings and other internal and external meetings by coordinating agendas, preparing materials, taking notes, and ensuring follow-up happens in a timely manner.
• Work closely with the fundraising team and the CEO to pull regular reports and information from Salesforce, track deadlines and tasks, and enter key follow-up information.
• Work closely with the operations team and the CFOO to support select administrative tasks and projects on an ongoing basis.
• Monitor our virtual mailbox, general inbox, and voicemail, distributing messages to the appropriate internal team members.
• Consistently represent the organization in a professional and friendly manner to all constituents, including staff, board, donors, teachers, partners, and music industry leaders.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as needed. Be prepared for a flexible role in order to support priorities as they arise within our growing and evolving organization.

SKILLS, EXPERIENCES, AND QUALIFICATIONS

About You

Strong candidates will bring a diverse set of skills, characteristics, and experiences - both professional and lived. At Music Will, we strive to mitigate inherent biases that influence hiring practices by focusing on a holistic view of potential candidates and understanding that no single candidate will offer every desired skill and characteristic.

The following offers an aspirational view of the ideal candidate profile.

• Problem Solver
• Logistics Minded
• Proactive
• Digitally Savvy
• Effective and Thoughtful Communicator

Required Skills and Experiences

• At least 3-5 years of experience as an executive assistant or in an administrative role.

• Highly organized with exceptional attention to detail.

• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal skills and the ability to build and maintain relationships.
• Ability to work independently and as part of a team.
• Experience successfully utilizing customer relationship management (CRM) systems
• Proficiency with Google Workspace (Sheets, Docs, Slides), Microsoft Office applications (Word, Excel, PowerPoint), and using social media platforms.
• Proficiency with communication and project management applications (e.g. Slack, Asana, etc.).
• Passion for music and commitment to the mission of the organization.

Preferred Skills and Experiences

• Experience utilizing Salesforce is highly preferred
• Being a music maker is a plus

Compensation and Benefits

Salary range for this position is $63,500 - $67,000 per year. Music Will is committed to its team and strives to offer employees a competitive compensation package that reflects the organization's values, culture, and mission. Salary is in accordance with Music Will's competitive compensation and career path plan.

Benefits

• Benefit package (medical, dental, vision), up to 100% paid for employee coverage
• Health Savings Account and Flexible Spending Account Options
• Short Term Disability, Long Term Disability, and Life Insurance
• 403(b) Retirement Savings Plan with 3% match after 90 days of service
• Eligibility for student loan forgiveness through the Public Service Loan Forgiveness Program
• Discretionary Time Off policy, 9 paid holidays, and company-wide office closure from December 24th through January 1st
• Flexible work arrangements
• Monthly remote work stipend

Additionally, we provide employees with a laptop, monitor, docking station, and peripherals for business use.
Location and Travel

This position is based remotely. Moderate travel will be required, including annual org-wide events such as our Modern Band Summit held for a week in July, an annual all-staff retreat, and the Benefit gala each spring. Additionally, attendance at select fundraising events and two in-person board meetings may be required.

This position may require some work outside of the normal workday to respond to urgent event logistics needs and/or to support activities that occur on weekends and evenings.

Working at Music Will – Our Workplace Values

Our organizational values are our fundamental beliefs and guiding principles that shape our culture, influence our decision-making, and define how our team interacts, works, and leads. Our values are:

• Belonging: We create welcoming spaces of acceptance and forge authentic relationships.
• Integrity: We act with transparency, consistency, and accountability, upholding our commitment to youth thriving.
• Growth: We embrace curiosity, reflection, and creativity to promote personal and collective development.
• Joy: Together, we build a culture that inspires and promotes well-being and fun.

Music Will is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds are encouraged to apply. We promote a healthy and safe workspace as we work together to foster success for generations to come. We do not discriminate on the basis of race, color, ethnicity, religion, gender, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parenthood, or any other basis prohibited by applicable law.

This employer participates in E-Verify.

Applications will be accepted until October 27, 2025.

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