Administrative Coordinator

SummaryThe Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to improve the world. Learn more about Ross here. For questions about this role, email . Please note: To be considered for this position, candidates must be legally authorized to work in the United States. Ross School of Business does not offer visa sponsorship for this position.What You'll DoThe Administrative Coordinator provides a wide range of administrative support services to staff and program offices. Each Administrative Core Team (ACT) staff member generally supports one to four units, depending on the size and needs of the unit.Why Work at Michigan?In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:Generous time off (Vacation, Holidays, Season Days)A retirement plan that provides two-for-one matching contributions with immediate vestingMany choices for comprehensive health insuranceLife insuranceLong-term disability coverageFlexible spending accounts for healthcare and dependent care expensesFlexible Work ProgramRoss Onsite Fitness CenterResponsibilities*Executing Financial TransactionsExecute financial transactions in accordance with University of Michigan and Ross School policies and procedures.Purchase goods and services to support unit operations.Process reimbursements for students, visitors, and other stakeholders.Serve as the Single Administrative Point of Contact (SAPOC) for all financial accounts associated with assigned units.Event & Program SupportSupport unit-led events by coordinating and executing logistical details in alignment with University and Ross policies and standards.Manage event logistics, including scheduling, travel arrangements, room reservations, vendor coordination, material preparation, and guest registration.Collaborate closely with unit staff to ensure seamless execution of events for students, faculty, staff, alumni, and donors.Onboarding and Offboarding StaffCoordinate the logistical aspects of onboarding and offboarding processes for staff within assigned units.Facilitate access to workspaces, keys, technology, equipment and network systems in collaboration with relevant departments.Providing General Administrative SupportProvide comprehensive administrative support to assigned units in alignment with University and Ross School standards.Prepare and format documents, organize materials, enter data, and proofread correspondence and reports.Coordinate complex meeting and event scheduling, including room reservations and calendar management.Assist with other administrative processes and special projects as needed to support unit operations and priorities.Required Qualifications*High school diploma, or equivalent, and at least 1-3 years previous administrative support experience, preferably in an academic setting, or equivalent combination of education and experience is required.Outstanding customer service skills.Ability to organize workload and exercise discretion with confidential information.Demonstrated ability to review work for accuracy, manage detailed information, and develop and present information in a clear and professional manner.Must have a substantial amount of experience and a high level of proficiency, speed and accuracy with PC software in Microsoft Windows environment, particularlyProficiency with Word, PowerPoint, and Excel; and the ability to adapt to and effectively use new software and technologies.Modes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the