Administrative Assistant

Administrative Assistant The University of Michigan is establishing an industry-funded Sport Innovation Center. This pioneering initiative brings together experts from across the university to drive innovation and advance sport performance worldwide. The Sport Innovation Center Administrative Assistant will support the Center and provide administrative, logistical, and data support to the Center, the co-Directors, and the Steering Committee. With considerable discretion and using independent judgment, this position ensures the efficient daily operation of the program through calendar management, correspondence preparation, and other administrative support tasks. This position reports to the director of the Sport Innovation Center. Responsibilities: Administrative Support: Serve as the primary contact for administrative and operational phone and email inquiries. Manage the complex calendar for the Center Director, including scheduling, screening requests, and resolving conflicts. Provide advanced administrative support for the Center, including drafting, editing, and finalizing correspondence (reports, presentations, minutes). Manage financial documentation and process expense reports for the Center in partnership with the Finance team. Maintain and update program-related email groups, shared public calendars, conference room availability, internal documents, and affiliate databases. Manage the ordering and inventory of program supplies, equipment, and event-related materials ("swag"). Participate in the program management team, prioritize workload, and perform miscellaneous duties as assigned. Data & Reporting Management: Create and maintain a consistent organizational infrastructure (e.g., Google Shared Drive, Dropbox) for program data and reports, ensuring accessibility for team members. Event Coordination: Coordinate events and meetings (in-person and virtual) for the Center, managing logistics (room reservations, catering, Zoom logistics), agendas, meeting minutes, and attendee communications. Prepare agendas for visits with industry partners and sponsors, coordinate logistics, and greet guests. Support the coordination of large and small-scale events, including annual research showcase, sponsor visits, and running community events. Manage all event logistics such as venue booking, catering, registration tracking, materials preparation, and vendor communication. Track event expenditures and assist in drafting and adhering to event budgets. Culture and Compliance: Maintain a supportive working environment that fosters equal treatment, teamwork, and professional development. Other: Perform other job-related duties as assigned. Required Qualifications: High school diploma. At least 4 years of related administrative experience. Experience with business software such as Microsoft Office applications and Google Workspace, and conferencing systems (Zoom, Microsoft Teams). Ability to interact effectively with a wide variety of people, including senior executives in industry and senior University leadership. Strong dedication to customer service and an ability to work within a team-focused framework. Ability to work independently, set priorities, multitask, and meet multiple deadlines. Exceptional organizational skills with the ability to anticipate problems and take appropriate initiative. Proven ability to manage time, assignments, and projects effectively, including consistent follow-up to keep stakeholders informed about progress. Proven record of attention to detail and accuracy, with a low rate of errors. Outstanding oral, written, and interpersonal communication skills. Demonstrated competence in writing and editing documentation for diverse audiences. Skilled in developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different stakeholders. Experience setting priorities and adapting successfully as priorities shift. Demonstrated ability to handle sensitive employee and business information with utmost confidentiality. Ability to work under pressure in a complex environment and maintain a calm and professional demeanor. Ongoing commitment to supporting the university's and related units' values. Desired Qualifications: Associate's degree (preferably in business/office administration). Experience in an academic research setting. Knowledge of, or the ability to quickly learn about, U-M policies and procedures. Ability to navigate and manage ambiguity successfully with flexibility, proactivity, and resourcefulness. Modes of Work: Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. However, in this role, we would expect the person who holds this position to be on campus a minimum of 3 days/week. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Additional Information: The general salary range for this position is $55,000 - $62,000, with eligibility to participate in the university's 2026 merit program. An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position. Benefits at the University of Michigan include: generous time off, a retirement plan that provides two-for-one matching contributions with immediate vesting, many choices for comprehensive health insurance, life insurance, long-term disability coverage, flexible spending accounts for healthcare and dependent care expenses, maternity and parental leave, and university commitment to providing reasonable accommodations to individuals with disabilities. Background Screening: The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act. Application Deadline: Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO Statement: The University of Michigan is an equal employment opportunity employer. Job Opening ID: 271945 Working Title: Administrative Assistant Job Title: Administrative Assistant Sr Work Location: Ann Arbor Campus Ann Arbor, MI Modes of Work: Hybrid Full/Part Time: Full-Time Regular/Temporary: Regular FLSA Status: Nonexempt Organizational Group: Umor Off Vp Resrch Department: UMOR Office of VP for Research Posting Begin/End Date: 12/12/2025 - 1/09/2026 Salary: $55,000.00 - $62,000.00 Career Interest: Administration Apply Now