Administrative Coordinator

Administrative CoordinatorThe Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. This role is hybrid with on-site expectations in Ann Arbor, MI 3 days per week. You may work during early mornings, nights, or weekends. You will routinely lift and move up to 25 pounds to support deliveries and event setup. Please be aware that, given the holiday season and the University's winter closure, the interview process will begin in January. For questions about this role, email [email protected] . Please note: To be considered for this position, candidates must be legally authorized to work in the United States. Ross School of Business does not offer visa sponsorship for this position.What You'll DoThe Administrative Coordinator provides a wide range of administrative support services to staff and program offices. Each Administrative Core Team (ACT) staff member generally supports one to four units, depending on the size and needs of the unit.Executing Financial TransactionsExecute financial transactions in accordance with University of Michigan and Ross School policies and procedures.Purchase goods and services to support unit operations.Process reimbursements for students, visitors, and other stakeholders.Serve as the Single Administrative Point of Contact (SAPOC) for all financial accounts associated with assigned units.Event & Program SupportSupport unit-led events by coordinating and executing logistical details in alignment with University and Ross policies and standards.Manage event logistics, including scheduling, travel arrangements, room reservations, vendor coordination, material preparation, and guest registration.Collaborate closely with unit staff to ensure seamless execution of events for students, faculty, staff, alumni, and donors.Onboarding and Offboarding StaffCoordinate the logistical aspects of onboarding and offboarding processes for staff within assigned units.Facilitate access to workspaces, keys, technology, equipment and network systems in collaboration with relevant departments.Providing General Administrative SupportProvide comprehensive administrative support to assigned units in alignment with University and Ross School standards.Prepare and format documents, organize materials, enter data, and proofread correspondence and reports.Coordinate complex meeting and event scheduling, including room reservations and calendar management.Assist with other administrative processes and special projects as needed to support unit operations and priorities.Required QualificationsHigh school diploma, or equivalent, and at least 1-3 years previous administrative support experience, preferably in an academic setting, or equivalent combination of education and experience is required. Outstanding customer service skills. Ability to organize workload and exercise discretion with confidential information. Demonstrated ability to review work for accuracy, manage detailed information, and develop and present information in a clear and professional manner. Must have a substantial amount of experience and a high level of proficiency, speed and accuracy with PC software in Microsoft Windows environment, particularly Proficiency with Word, PowerPoint, and Excel; and the ability to adapt to and effectively use new software and technologies.Additional InformationThe posting range for this position is $45,600 to $53,600. This posting range reflects multiple factors involved in determining compensation, such as skills, experience, training, certifications, and other organizational needs. At Ross, it is not common for new hires to be offered a salary at the upper end of the range. Compensation decisions are based on the details of each situation.Application Deadline: Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.The University of Michigan is an equal employment opportunity employer.