Executive Administrative

22 hours ago

McDonough, United States Bird Staffing Full time
Job DescriptionJob Description

Key Responsibilities:

Business Administrative Duties:

  1. Mail Management:

    • Check and sort mail daily for Bird Staffing.
    • Address and respond to correspondence promptly, escalating important matters as necessary.

  2. Appointment Scheduling:

    • Schedule and manage appointments related to bidding, staffing projects, and client meetings.
    • Coordinate with stakeholders to ensure timely and efficient scheduling.

  3. Bidding and Proposal Support:

    • Assist with administrative tasks related to bids and proposals, including document preparation, submission tracking, and follow-ups.
    • Maintain an organized database of RFPs, deadlines, and completed proposals.

  4. Staffing and Recruiting Support:

    • Provide administrative assistance in coordinating staffing efforts, including maintaining candidate databases, scheduling interviews, and onboarding activities.
    • Ensure all documentation is accurate and filed appropriately.

  5. Bill Management:

    • Process and pay bills for Bird Staffing, ensuring timely payments and accurate records.
    • Monitor expenses and provide regular financial updates as required.

  6. Administrative Workflow Management:

    • Maintain organized digital and physical filing systems for business documents.
    • Prepare reports, spreadsheets, and presentations as needed.

Personal Administrative Duties:

  1. Calendar Management:

    • Maintain and coordinate the business owner’s personal and professional calendar.
    • Schedule personal appointments and manage reminders.

  2. Task Organization:

    • Handle personal administrative tasks such as managing correspondence, organizing files, and maintaining records.

  3. General Errands:

    • Assist with occasional personal errands as required.
Company DescriptionOur vision is to become and remain the unparalleled leader in talent acquisition and staffing solutions by providing white glove service for our clients.Company DescriptionOur vision is to become and remain the unparalleled leader in talent acquisition and staffing solutions by providing white glove service for our clients.

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