Administrative Assistant III

4 days ago

McDonough, United States Henry County Schools Full time
Position Type:
SECRETARIAL/CLERICAL/Administrative Assistant III

Date Posted:
11/12/2024

Location:
DISTRICT OFFICE

Date Available:
As Soon As Possible

Closing Date:
Until Filled
Position Title: Administrative Assistant to the Division Chief (AA-III)

Division: Human Resources

Reports To: CHRO

FLSA Status: Non-Exempt

Salary Schedule: AS4

Work Days: 244

Evaluation Tool: HCSCEE

JD Revision Date(s): 5/23

Salary scales may be accessed via the following link: 2024-2025 HCS Salary Scales.

Perform a variety of complex clerical, technical, and administrative duties to maintain the effective and efficient operation of the Division.

Essential Duties:
  • Independently plan and coordinate executive support functions for the Division Chief; protect the confidentiality of HCS issues, stakeholder records, and District information.
  • With minimum supervision, perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and document processing; assure compliance with financial and legal requirements, and HCS policies and procedures; duties may vary according to job assignment.
  • Support the relationship between HCS and the general public by demonstrating courteous and cooperative behavior when interacting with stakeholders, visitors, and District staff.
  • Assist in preparing and maintaining the Division's budget; create spreadsheets, monitor revenue and expenditures.
  • Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
  • Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public.
  • Lead and support other clerical staff, as assigned.
  • Perform various clerical duties such as scheduling, answering phones, and assisting visitors.
  • Provide exceptional customer service on a daily basis, and maintain professional practices.
  • Perform other duties as assigned.


Qualifications:
  • High School Diploma required.
  • Three to five years of clerical experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities required.
  • Exceptional computer/technical skills, including the use of Microsoft Office programs, Microsoft Outlook, and Google Docs and Google Drive.
  • Ability to work well with students, parents, staff, and the community.
  • Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
  • Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
  • Ability to be regularly, predictably, and reliably at work.
  • Ability to be present at the physical worksite.
  • Ability to perform tasks involving prolonged periods of standing, walking, and sitting.
  • Ability to perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
  • Vision, hearing, written, and verbal communications are essential factors in performing required tasks.

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