Part-time Administrative Accounting Assistant
10 hours ago
Work Schedule: Part-time, 25 hours per week, 9 a.m. – 2:30 p.m.
JOB SUMMARY: To contribute to the accuracy and efficiency of financial operations by leveraging strong organizational skills, attention to detail, and knowledge of accounting principles, while supporting the accounting team in achieving organizational goals
ESSENTIAL DUTIES AND RESPONSIBILITES:
- Process producers authorized payments in accordance with owner indications.
- Generate border crossing or customer invoices, record sales transactions, and reconcile customer accounts. Follow up on outstanding receivables, resolve billing discrepancies, and ensure timely collection of payments.
- Assisting in reconciling bank statements and identifying discrepancies.
- Assist in maintaining accurate and up-to-date general ledger accounts, recording all financial transactions and adjustments.
- Assist in the preparation of monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
- Analyze financial data and trends to identify areas of improvement or concern. Provide insights and recommendations to management for decision-making and strategic planning.
- Assist with preparation of tax returns, including income tax, sales tax, and payroll tax filings. Ensure compliance with tax laws and regulations and coordinate with external tax advisors as necessary.
- Implement and maintain internal controls and procedures to safeguard assets, prevent fraud, and ensure compliance with accounting standards. Conduct periodic audits and reviews to assess control effectiveness.
- Utilize accounting software systems (e.g., QuickBooks) to record and track financial transactions, generate reports, and streamline accounting processes.
- Assist with the process of vendor invoices, reconcile purchase orders with receipts, and prepare payments for approval. Ensure timely and accurate payments to vendors while adhering to payment terms and internal controls.
- Assist with special projects, financial analysis, or other tasks as assigned by management. Provide support during financial audits, reviews, or due diligence processes.
- Managing files, correspondence, and scheduling meetings for the accountant.
- Manage and organize office files, ensuring easy access and secure storage of documents.
- Prepare and present regular reports, analyses, and updates on operational performance, trends, and outcomes.
- Phone call management.
- Other duties as assigned.
QUALIFICATIONS/SKILLS/REQUIREMENTS:
- High School degree required. Bachelor’s degree preferred.
- One Year of related experience
- Proven experience as a bookkeeper or similar role.
- Proficiency in accounting software applications, such as QuickBooks or similar platforms.
- Attention to detail, accuracy, and confidentiality in handling financial information.
- Strong analytical and problem-solving skills, with the ability to interpret financial data and trends.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with colleagues and stakeholders.
- Ability to multitask.
- Knowledge of office administration best practices.
- Knowledge of accounting principles and practices.
- Professional certification such as Certified Bookkeeper (CB) or Certified Public Accountant (CPA) a plus, but not always required depending on experience and skills.
- Projects management.
- Computer usage.
- Information analysis.
- Phone and email etiquette.
- Bilingual (English/Spanish).
Company DescriptionT&T Staff Mission Statement:
T&T Staff Management, Inc. is a Human Resources Outsourcing firm (or PEO) that is dedicated to providing superior solutions to problems in the areas of Human Resources, Workers' Compensation, Safety, Employee Benefit Administration, and Payroll to increase profitability and productivity for our client companies while simultaneously saving them time, and reducing labor costs and liability.
Company History:
Established in 1992, we have become the largest most financially sound Professional Employment Organization (PEO) in the Southwest. Our focus at T&T Staff is to assist you with your business whether large or small, to control costs, save time and eliminate time-consuming paperwork. Our professional staff is prepared to help you get in compliance with federal agencies such as OSHA, Wage and Hour, and EEOC which in turn can reduce costly employee turnover. We'll take care of the complex maze of federal, state and local regulations so you don't have to.
Our Safety / Risk Management Department is staffed with four Safety Specialist all who are OSHA 500 & 501 authorized trainers and who are all certified CPR/First Aid Instructors as well as one licensed Insurance Adjusters. Better human resource services, accurate payroll service, timely claims investigations, reduced accounting cost and outstanding customer service, that's who we are.
As a Character First Company we strive to maintain the highest ethical standards in business holding to the belief that partnerships established on integrity are long lasting.Company DescriptionT&T Staff Mission Statement:\r
\r
T&T Staff Management, Inc. is a Human Resources Outsourcing firm (or PEO) that is dedicated to providing superior solutions to problems in the areas of Human Resources, Workers' Compensation, Safety, Employee Benefit Administration, and Payroll to increase profitability and productivity for our client companies while simultaneously saving them time, and reducing labor costs and liability.\r
\r
Company History:\r
\r
Established in 1992, we have become the largest most financially sound Professional Employment Organization (PEO) in the Southwest. Our focus at T&T Staff is to assist you with your business whether large or small, to control costs, save time and eliminate time-consuming paperwork. Our professional staff is prepared to help you get in compliance with federal agencies such as OSHA, Wage and Hour, and EEOC which in turn can reduce costly employee turnover. We'll take care of the complex maze of federal, state and local regulations so you don't have to. \r
\r
Our Safety / Risk Management Department is staffed with four Safety Specialist all who are OSHA 500 & 501 authorized trainers and who are all certified CPR/First Aid Instructors as well as one licensed Insurance Adjusters. Better human resource services, accurate payroll service, timely claims investigations, reduced accounting cost and outstanding customer service, that's who we are.\r
\r
As a Character First Company we strive to maintain the highest ethical standards in business holding to the belief that partnerships established on integrity are long lasting.
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