Administrative Specialist I

1 week ago

Dover, United States State of Delaware Full time
Introduction

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

For more information, please visit https://dhss.delaware.gov/dhss/ today

Summary Statement

Provides assistance and provides immunization information from inquiries by the general public. Provides day to day administrative support to the Vaccines for Children (VFC) Program. Works with VFC providers to assist with program enrollment, operations guide issues, provider vaccine orders, vaccine inventory and other VFC program requirements. Assist in testing of new upgrades in the IIS, along with resolution of IIS user issues concerning vaccine management. Assist in testing of new upgrades in the IIS, along with the resolution of IIS user issues, such as account and password issues.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
  • Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
  • Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
  • Assures effective coordination of operational functions.
  • Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
  • Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use.
  • Collects and compiles data to prepare reports and provide supporting documentation.
  • Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
  • Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
  • May oversee or supervise lower level employees.
Job Requirements

JOB REQUIREMENTS for Administrative Specialist I
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  • Six months experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
  • Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
  • Six months experience in using standard computer software programs for word processing, spreadsheets or databases.
  • Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources.

DHSS does not provide employment-based sponsorship.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

  • Administrative Specialist I

    7 months ago

    Dover, United States DelDOT Full time

    Summary Statement This is the first level of administrative specialist work processing administrative and program information utilizing word processing, spreadsheet and database computer applications. Essential Functions Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an...

  • Administrative Assistant I

    2 months ago

    Dover, United States Cherokee Federal Full time

    Administrative Assistant I As required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States. The Administrative Assistant I provide essential administrative support to ensure smooth daily operations. Responsibilities include...

  • Administrative Assistant I

    3 weeks ago

    Dover, United States Cherokee Federal Full time

    Administrative Assistant I As required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States. The Administrative Assistant I provide essential administrative support to ensure smooth daily operations. Responsibilities...

  • Administrative Specialist II

    3 months ago

    Dover, United States DelDOT Full time

    Summary Statement This is the second level administrative specialist work organizing and coordinating administrative activities in support of a variety of operational areas. Positions assigned to this level report to an administrator typically responsible for a program area involving several functional areas or a statewide program operating from a...

  • Administrative Support Specialist

    2 days ago

    Dover, Delaware, United States Delaware Technical & Community College Full time

    About the JobWe are seeking an experienced Administrative Support Specialist to join our team at Delaware Technical & Community College. This role will provide advanced administrative support to an administrative or technical supervisor and unit staff.

  • Administrative Support Specialist

    2 days ago

    Dover, Delaware, United States Delaware State University Full time

    Delaware State University is seeking an Administrative Support Specialist to join its Strategic Enrollment Management team. This role provides comprehensive administrative support to the Executive Director, managing their schedule, coordinating meetings, and assisting with communications and special projects.The ideal candidate will have exceptional...

  • Administrative Specialist II

    2 months ago

    Dover, United States Delaware State Gov Full time

    Delaware State Gov - 2320 S DuPont Hwy [Office Assistant / Receptionist] As an Administrative Specialist at the State of Delaware, you'll: Direct and conduct special projects for superior that may involve issues of a sensitive or confidential nature; Review correspondence and reports, determine level of authority that can handle issues, and direct to...

  • Administrative Specialist II

    4 weeks ago

    Dover, United States Delaware State Gov Full time

    Delaware State Gov - 655 S Bay Rd [Office Assistant / Receptionist] As an Administrative Specialist at the State of Delaware, you'll: Direct and conduct special projects for superior that may involve issues of a sensitive or confidential nature; Review correspondence and reports, determine level of authority that can handle issues, and direct to appropriate...

  • Administrative Specialist II

    4 weeks ago

    Dover, United States Delaware State Gov Full time

    Delaware State Gov - 655 S Bay Rd [Office Assistant / Receptionist] As an Administrative Specialist at the State of Delaware, you'll: Direct and conduct special projects for superior that may involve issues of a sensitive or confidential nature; Review correspondence and reports, determine level of authority that can handle issues, and direct to appropriate...

  • Casual Seasonal Administrative Assistant I

    20 hours ago

    Dover, Delaware, United States Delaware Schools Consortium Full time

    Job DescriptionWe are seeking a highly skilled and motivated individual to join our team as a Casual Seasonal Administrative Assistant I in the Logistics/Warehouse department at the Delaware Department of Education.Key ResponsibilitiesProvide administrative support for the Science Materials Resource Center, including performing computer-related operations,...

  • Administrative Operations Coordinator

    2 days ago

    Dover, Delaware, United States Cherokee Federal Full time

    About the Role: As an Administrative Assistant I at Cherokee Federal, you will provide essential administrative support to ensure smooth daily operations. Your responsibilities will include managing phone calls and correspondence, organizing files and documents, scheduling appointments, maintaining office supplies, and assisting with basic bookkeeping tasks....

  • Administrative Support Specialist for Summer Camp

    3 weeks ago

    Dover, Delaware, United States JCC Greater Boston Full time

    Exciting Opportunity for Office Staff at JCC Greater BostonWe are seeking highly organized and customer-focused individuals to join our team as Administrative Support Specialists at JCC Greater Boston's summer camp, Camp Grossman. This 8-week position offers a competitive hourly rate of $16-$18 per hour, depending on experience.About the RoleAs an...

  • Administrative Support Specialist for Logistics Operations

    1 day ago

    Dover, Delaware, United States Delaware Schools Consortium Full time

    About the JobWe are seeking a highly organized and detail-oriented individual to fill the role of Casual Seasonal Administrative Assistant I in our Logistics/Warehouse department at the Delaware Department of Education.Job SummaryThe successful candidate will provide administrative support for the Science Materials Resource Center, which supports the...

  • Child Support Specialist I

    3 months ago

    Dover, United States DelDOT Full time

    Introduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...

  • Phlebotomist I Specialist

    3 weeks ago

    Dover, Delaware, United States A+ Consulting Full time

    Job OverviewWe are seeking a highly skilled Phlebotomist I to join our team at A+ Consulting.This is a full-time opportunity that requires a strong commitment to providing excellent patient care and ensuring the highest level of quality in blood sample collection and processing.

  • Administrative Support Professional

    2 days ago

    Dover, Delaware, United States Cherokee Federal Full time

    Job SummaryCherokee Federal is seeking a highly skilled Administrative Assistant I to provide essential administrative support to ensure smooth daily operations. This role involves managing phone calls and correspondence, organizing files and documents, scheduling appointments, maintaining office supplies, and assisting with basic bookkeeping tasks.Key...

  • Administrative Coordinator

    17 hours ago

    Dover, Delaware, United States Acro Service Corporation Full time

    Job OverviewWe are seeking a highly skilled Administrative Specialist to join our team at Acro Service Corporation in Dover, DE 19901. As an integral part of our operations, you will have the opportunity to contribute to the company's growth and success.Salary and BenefitsThe estimated annual salary for this position is $45,000 - $60,000, depending on...

  • Transportation Specialist

    16 hours ago

    Dover, Delaware, United States fedex contractor Full time

    Job Title: Transportation SpecialistWe are seeking a highly motivated Transportation Specialist to join our team as a Delivery Driver. As a critical member of our transportation team, you will be responsible for delivering packages to our customers in a fast-paced environment.Key Responsibilities:Drive company vehicles to deliver packages to customers.Load...

  • Environmental Program Administrator

    3 months ago

    Dover, United States DelDOT Full time

    Summary Statement The Food Products Inspection Administrator leads Delaware food safety programs including meat inspection; poultry, produce, and egg grading; Produce Safety Rule; farm kitchen production and labeling; and more. This is achieved through education, training, and inspections by 26 full and part-time staff. The Administrator serves as the...

  • Administrative Assistant II

    2 months ago

    Dover, United States Cherokee Federal Full time

    Administrative Assistant II As required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States. Administrative Assistant II is a vital role within an organization, providing comprehensive administrative support to facilitate...