Administrative Assistant II

1 week ago

Arlington, United States University of Texas at Arlington Full time $46,500
Posting Details Position Information

Posting Number S05904P
UTSystem Title Administrative Assistant II (Engineering)
Department Engineering
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule Monday through Friday; 8:00am-5:00pm.
  • Option for hybrid remote schedule with Supervisor approval.

Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary To provide high-level scheduling and logistical support to the College of Engineering Assistant and Associate Deans. Responsible for administrative duties which require confidentiality, independent judgment, initiative, and the ability to make decisions relative to scheduling expectations and the needs of the Assistant and Associate Deans.
Salary starting at $46,500.
Essential Duties and Responsibilities
  • Provide direct administrative support for the Assistant and Associate Deans, to include coordination of meetings, event logistics, and communications channels.
  • Manage calendars and arrange appointments for the Associate Deans. Manage a College calendar with input from senior staff.
  • Coordinate logistics and agendas for Assistant/Associate Deans’ meetings.
  • Develop quality and timely briefing materials on issues and objectives, as applicable.
  • Review, assess, route, answer, and monitor follow-up action steps for both internal and external meetings.
  • Gather and analyze information required for administrative reporting.
  • Reserve meeting spaces, arrange logistics and order catering for events as needed.
  • Handle sensitive information related to meetings and College matters using best judgment.
  • Make decisions that require a thorough understanding of University functions, programs and policies.
  • Handle all travel arrangements for the Assistant and Associate Deans including but not limited to booking travel and creating travel authorizations and expense reports.
  • Prepare vouchers for payment or reimbursement as needed.
  • Serve as a backup for Dean’s Office procurement activities.
  • Perform other duties assigned.

Minimum Qualifications
  • Bachelor’s degree with three (3) years of upper-level administrative support experience or equivalent.


Preferred Qualifications
  • Five (5) years of upper-level administrative experience.
  • Three (3) years of experience in higher education in a similar position.
  • Professional experience in Outlook scheduling, Concur, and MS Teams.
  • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
  • Experience managing varied requirements with multiple deadlines required.

Knowledge, Skills and Abilities
  • Excellent communication skills and ability to interact with a variety of individuals at a high level of communication.
  • Ability to maintain strict confidentiality when working with highly confidential information.
  • Effective written and oral communication skills.
  • Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.
  • Ability to work across teams and with a variety of projects and constituencies.
  • Excellent oral and written communications skills.
  • Ability to complete all physical tasks as needed.

Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information

Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

  • * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • PhD or equivalent
  • * How many years of experience do you have in an administrative, secretarial or clerical role?
    • None/less than 2 years
    • 3 to 4 years
    • 5 to 6 years
    • 7 years or more
  • * How many years of experience do you have working in higher education?
    • None/less than 1 year
    • 2 to 3 years
    • 4 to 5 years
    • 6 years or more
Documents Needed To Apply Required Documents
  • Resume or CV
  • Cover/Interest Letter
Optional Documents
  • Other Document(s)

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