Administrative Assistant II

2 weeks ago

Arlington, United States Oil States Industries Full time

For over 80 years, Oil States has been a highly respected technology and solutions pioneer manufacturing diverse products for offshore platforms, subsea pipelines, defense, and general industrial applications worldwide.

Oil States recognizes that our diverse workforce is our greatest asset. We offer a competitive compensation package, including paid time off as well as health insurance eligibility on the first day of employment. Paid time off includes vacation, holiday and sick time. Benefits include medical, dental, vision, 401k, life insurance, long and short-term disability, and flexible spending accounts. When we contribute to the company’s success, we all win.

Sounds pretty great, doesn’t it? Come join our team

POSITION SUMMARY:

Provide manufacturing administrative support for the Purchasing and Operations departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Archive purchasing / operations related quality documentation into Master Control upon receipt.
  • Provide support to customers, vendors, and Arlington campus employees.
  • Provide support for requisitions as assigned.
  • Assist with customer/vendor meetings including signing of visitor log, meeting organizer contact, direction to meeting location and distribution of safety glasses, if applicable.
  • Distribute and collect signed Guest Visitation Policy documents prior to on-site meetings. Scan and archive customer documentation submittals and signed visitation policies for future reference.
  • Data Entry (e.g. EPA logs, Project tracking for procurement and production readiness).
  • Provide support for ordering and maintaining office supplies and equipment items.
  • Monitor and stock coffee and kitchen supplies.
  • Distribute, post and maintain internal flyers for bulletin boards within SP buildings.
  • Participate in cross-training of department procedures/processes.
  • Collaborate with Quality and Purchasing areas on classification breakout of approved supplier list.
  • Request and collect Quality documentation revisions as requested.
  • Perform other duties as assigned by supervisor.
QUALIFICATION REQUIREMENTS:
  • High school diploma or equivalent.
  • Must be a United States citizen.
  • At least 1-2 years of general office experience, preferably in a manufacturing environment.
  • Good basic computer skills with proficiency in Word and Excel and PDF software.
  • Basic math skills.
  • Self-starter with ability to work independently while being a positive contribution to the team.
  • Ability to handle multiple tasks.
  • Excellent Organization Skills
PHYSICAL REQUIREMENTS:
  • Occasional lifting up to 15 pounds.
  • Prolonged sitting.
  • Walking up/downstairs


We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business.

CITIZENSHIP REQUIREMENTS –

By contractual requirements this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position.

Be part of what’s next at Oil States

Over 80 years in business

An Equal Opportunity Employer

An E-Verify Employer

Un empleador de E-Verify

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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