Construction Administrative Assistant
2 weeks ago
Job description
Four Tribes Development Holdings, LLC is in search of a Construction Administrative Assistant in the Reno area. This position will serve as administrative support to project managers as needed.
Responsibilities- Work closely with subcontractors and company personnel to ensure that the administrative requirements of each job are satisfied.
- Professionally communicate with stakeholders, customers, and subcontractors, in connection with all project business.
- Sets up, maintains, and organizes project files on the corporate CRM and customer database.
- Assist project manager with developing, assembling and executing subcontract agreements, purchase orders and changes.
- Provide general admin support to project superintendent, safety and QC.
- Collect and audit subcontractor-certified payroll reports.
- Receive, track, and process monthly invoices from subcontractors and vendors.
- Collect data for required reports from the request of the project manager or field staff.
- Coordinate employee processing through Federal Security processes for entry onto Federal sites.
- Assist in facilitating Federal security processes to obtain on-site access and badging.
- Administrative tasks utilizing Microsoft Word, Excel, PowerPoint, and Outlook
- Other administrative duties as assigned.
The ideal candidate should have a general understanding of construction industry terms and be familiar with a variety of field concepts, practices, and procedures. Must possess excellent written and verbal communication, must be detail-oriented, have the ability to multi-task, have a strong customer service background, must possess organizational and interpersonal skills, and must be willing to pitch in wherever needed. Must be able to pass Federal background check.
This position is for candidates with a minimum of one year of administrative experience.
BenefitsOutstanding benefits package includes employer-paid medical insurance for the employee with vision and dental insurance options, employer-paid life insurance coverage with several voluntary benefit options, and 401k plans with up to a 4% match. FTE observes all Federal Holidays; 2025 will include 12 paid holidays. Employees accrue up to 56 hours of sick pay annually, beginning on the first day of employment. In addition, you will accrue up to 40 hours of vacation per year.
Job Type- Full-time
- $20.00 - $23.00 per hour depending on experience
- 8-hour shift, in office
- Candidate must have full knowledge of Microsoft Office
- Candidate must have knowledge of Adobe Acrobat
- Knowledge of Federal Certified Payroll procedures is a plus
-
Construction Support Specialist
21 hours ago
Reno, Nevada, United States F and P construction Full timeJob SummaryF and P Construction, a family-owned heavy civil contractor based in Reno, Nevada, is seeking an experienced Construction Office Assistant to support our team. This role involves providing administrative support to ensure the smooth operation of our office.We estimate this position will pay approximately $45,000 - $55,000 per year, depending on...
-
Cheek Construction, LLC | Chief Operating Officer
18 hours ago
reno, United States Cheek Construction, LLC Full timeCompany Description Cheek Construction, LLC is Northern Nevada's premier concrete contractor specializing in commercial, industrial, and residential concrete construction. Located in Fallon, we service all of Northern Nevada and aim to be a leader in the concrete industry providing unmatched quality. Our company values long-term relationships with employees,...
-
Heavy Civil Construction Safety Specialist
4 weeks ago
Reno, Nevada, United States F and P construction Full timeJob Title: Heavy Civil Construction Safety SpecialistAbout the JobWe are seeking an experienced Safety Director to join our team at F and P construction. As a key member of our safety management team, you will be responsible for ensuring a safe working environment for our employees and adhering to all state and federal laws.The ideal candidate will have 5...
-
Construction Site Worker
6 days ago
Reno, Nevada, United States F and P construction Full timeJob OverviewF and P Construction is a leading provider of construction services, and we're seeking a highly skilled Dump Truck Driver to join our team. As a key member of our crew, you will be responsible for transporting materials and equipment to and from construction sites.Responsibilities:Operate dump trucks to transport and dump materials at...
-
Construction Superintendent
1 month ago
Reno, United States Sierra Executive Solutions Inc Full timeConstruction SuperintendentSierra Executive Solutions, Inc. (SES) is a 3rd party search firm seeking a Construction Superintendent to join our client company's construction family in Reno, Nevada. They seek a professional who is interested in joining a company with a true family culture approach and who will help expand on and support their core values of...
-
Administrative Assistant
4 weeks ago
Reno, United States Keller Associates Full timeJob Summary: Are you an organized multitasker with a friendly attitude and a talent for keeping everything on track? Join our team as an Administrative Assistant in our Reno, Nevada office! In this key role, you'll greet visitors and handle essential office and project tasks behind the scenes. If you're a proactive problem-solver with excellent...
-
Assistant Construction Manager Intern
4 weeks ago
Reno, United States Toll Brothers, Inc. Full timeToll Brothers, America's leading luxury home builder, seeks an Assistant Construction Manager Intern for one of our new home communities located in Reno, Nevada. In this role, the Assistant Construction Manager Intern will assist in the supervision o Manager, Construction, Intern, Assistant, Business Services
-
Assistant Construction Manager Intern
4 weeks ago
Reno, United States Toll Brothers Inc. Full timeOverview Join an award-winning company! Who are we? Since 1967, Toll Brothers has been building luxury homes and communities in the best locations in the U.S. Today, we're a Fortune 500 company operating in over 50 markets across more than 20 states. We're the country's premier luxury builder with the widest range of products in the industry, including...
-
Lead Construction Superintendent
2 weeks ago
Reno, United States Sierra Executive Solutions Inc Full timeLead Construction Superintendent-Reno, NVSierra Executive Solutions, Inc. (SES) is a 3rd party search firm seeking a Construction Superintendent to join our client company's construction family in Reno, Nevada. They seek a professional who is interested in joining a company with a true family culture approach and who will help expand on and support their...
-
Administrative Assistant
1 month ago
Reno, United States Keller Associates Full timeJob Summary: Are you an organized multitasker with a friendly attitude and a talent for keeping everything on track? Join our team as an Administrative Assistant in our Reno, Nevada office! In this key role, you'll greet visitors and handle essential office and project tasks behind the scenes. If you're a proactive problem-solver with excellent communication...
-
Administrative Assistant
4 weeks ago
Reno, United States Westinghouse Electric Corporation Full timeWe are looking for an Administrative Assistant for a 6 month project with our energy client in Walnut Creek, CA. Responsibilities Answering, screening, and forwarding incoming phone calls, including new client calls, processing/scanning mail Drafting Administrative Assistant, Administrative, Assistant, Manufacturing
-
Administrative Assistant
3 weeks ago
Reno, United States Westinghouse Electric Corporation Full timeWe are looking for an Administrative Assistant for a 6 month project with our energy client in Walnut Creek, CA. Responsibilities Answering, screening, and forwarding incoming phone calls, including new client calls, processing/scanning mail Drafting Administrative Assistant, Administrative, Assistant, Manufacturing Learn More
-
Administrative Assistant
2 months ago
Reno, United States Westinghouse Electric Company Full timeWe are looking for an Administrative Assistant for a 6+ month project with our energy client in Walnut Creek, CA. Responsibilities Answering, screening, and forwarding incoming phone calls, including new client calls, processing/scanning mail Drafting documents, transcription, identifying, saving, and filing legal documents Assisting with relationships with...
-
Industrial Office Coordinator
16 hours ago
Reno, Nevada, United States F and P construction Full timeAbout F and P ConstructionF and P Construction is a reputable heavy civil contractor based in Reno, Nevada. With a focus on industrial construction, we have played a significant role in the development of the Tahoe Reno Industrial Park. We have worked on high-profile projects in Northern Nevada, including the mass grading for the Tesla Gigafactory.This...
-
High-Voltage Electric Project Director
1 week ago
Reno, Nevada, United States Summit Line Construction Full timeResponsibilities:Project Planning and Management:Lead budget projections for labor, material, equipment, and subcontractors procured on the project.Ensure project costs stay within the forecasted budget range and implement cost-saving measures where possible.Develop and manage project Schedule of Values (SOV), update based on production, prepare billing...
-
Administrative Assistant
3 weeks ago
Reno, United States Westinghouse Nuclear Full timeWe are looking for an Administrative Assistant for a 6+ month project with our energy client in Walnut Creek, CA.Responsibilities* Answering, screening, and forwarding incoming phone calls, including new client calls, processing/scanning mail* Drafting documents, transcription, identifying, saving, and filing legal documents* Assisting with relationships...
-
Administrative Assistant
4 weeks ago
Reno, United States Westinghouse Nuclear Full timeWe are looking for an Administrative Assistant for a 6+ month project with our energy client in Walnut Creek, CA. Responsibilities * Answering, screening, and forwarding incoming phone calls, including new client calls, processing/scanning mail * Drafting documents, transcription, identifying, saving, and filing legal documents * Assisting with...
-
Administrative Assistant
4 weeks ago
Reno, United States Nevada Corporate Headquarters Inc. Full timeAdministrative Assistant - Mailroom Specialist Nevada Corporate Headquarters, Inc. (NCH) has been helping businesses grow and launch successfully since 1989. We focus on inspiring our employees to deliver an outstanding customer experience and support clients through every step of their entrepreneurial journey. If you're looking for an opportunity to join a...
-
Administrative Assistant
3 weeks ago
Reno, United States Ormat Full timePosition SummaryThis position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.Essential Functions• Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System. This...
-
Administrative Assistant
4 weeks ago
Reno, United States Westinghouse Electric Company, LLC Full timeWe are looking for an Administrative Assistant for a 6+ month project with our energy client in Walnut Creek, CA.Responsibilities Answering, screening, and forwarding incoming phone calls, including new client calls, processing/scanning mail Drafting documents, transcription, identifying, saving, and filing legal documents Assisting with relationships with...