Administrative Assistant

4 weeks ago

Oakland, United States Alameda County Full time $36 - $43
Introduction

READ THIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT.

THIS IS A REOPENING OF AN EXISTING EXAMINATION. If you have previously applied or started an application for the Administrative Assistant, Examination #23-1142-01, read this entire bulletin. There are specific instructions on how to reapply for this position.

PLEASE CONTACT THE EXAMINATION ANALYST, ROSARIO JONES AT ROSARIO.JONES@ACGOV.ORG TO HAVE YOUR PREVIOUS APPLICATION RELEASED BACK TO YOU.

The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you have previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the last day for filing. Failure to submit the Supplemental Questionnaire will result in disqualification.

Languages: Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional bi-weekly compensation for persons in positions designated bilingual. Qualified candidates may be tested to demonstrate language proficiency.

Applications and Supplemental Questionnaires will only be accepted on-line.

DESCRIPTION

ALAMEDA COUNTY

Alameda County with a population approaching 1.7 million residents is the geographic center of the San Francisco Bay Area, located on the east side of the Bay across from the San Francisco Peninsula, with Contra Costa County to the north and Santa Clara County to the south. Alameda is the second largest county in the Bay Area and the seventh largest county in the State. The County encompasses 14 incorporated cities and 6 unincorporated areas that span a total of 738 square miles.

Alameda County offers a rich array of cultural activities, including the Oakland Museum and the Oakland East Bay Symphony. The wine country of the inland Tri-Valley area and the Chabot Space and Science Center bring additional opportunities for recreation, relaxation, and education.

THE POSITION

Under general supervision, to provide paraprofessional-level administrative, operational and procedural support to County departments and agencies; to assist with the implementation of a variety of programs and projects; and to do related work as required.

  • The existence of defined policies and procedures;
  • Some autonomy to implement internal procedural changes; however, external procedural or policy changes must be recommended to a supervisor or manager;
  • The availability of supervision in non-routine circumstances; and
  • An emphasis upon the processing of documents and work in support of a project or operational program.

For more detailed information about the job classification, please visit: Administrative Assistant (#1142)

VACANCIES

This is a countywide recruitment, and the immediate vacancies are in the Alameda County Department of Child Support Services, General Services Agency, AC Health, Public Works Agency and Information Technology Department. However, the eligible list resulting from this recruitment may be used by any County department or agency needing to fill a vacancy.

MINIMUM QUALIFICATIONS

Education: Equivalent to completion of two years of college from an accredited college or university.

Experience: Equivalent to three years of full-time secretarial or office administrative experience including document review and processing, administrative or financial recordkeeping and/or office management.

KNOWLEDGE AND SKILLSThe most suitably qualified candidates will possess the following competencies:
  • Office administrative practices and procedures, including records management and the operation of standard office equipment.
  • Word processing and computer applications related to the work.
  • Research and report preparation principles.
  • Basic principles of administrative analysis.
  • Basic budgetary and financial recordkeeping techniques.
  • Basic principles of public administration.
  • Collect, compile and summarize varied information, consider alternatives and reach sound conclusions.
  • Explain and apply regulations and procedures in varying situations.
  • Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures.
  • Prepare clear and accurate reports, correspondence, procedures and other written materials.
  • Represent the department and the County in meetings with others.
  • Organize and prioritize work and meet critical deadlines.
  • Maintain accurate records and files.
  • Plan, assign, direct and review the work of others on a project or day-to-day basis.
  • Exercise sound judgment within established policies and procedures.
EXAMINATION COMPONENTS
  • A review of applicant's application and supplemental questionnaire to verify possession of minimum qualification.
  • A pass/fail typing and computer skills assessment test.
  • A pre-recorded video oral interview, weighted at 100% of the candidates' final examination score. The oral interview may contain situational exercises.
Selection Plan

Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance.

TENTATIVE RECRUITMENT PLAN:

  • Deadline For Filing: 5:00:00 p.m., Monday, January 6, 2025
  • Review of Minimum Qualifications: by Friday, January 24, 2025
  • Typing and Computer Skills Assessment Performance Test: by Friday February 14, 2025
  • Virtual Oral Interviews: by Monday, March 10, 2025
BENEFITS

Alameda County offers a comprehensive and competitive benefits package that includes:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance
  • Supplemental Life Insurance

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 12 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use.

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