Administrative Coordinator, Graduate Admissions

7 days ago

Portland, United States University of New England Full time

The Administrative Coordinator will support the Office of Graduate and Professional Admissions by performing a variety of clerical and administrative tasks. This is a 25-hour per week position, typically 5 hours a day (9:00 AM – 2:00 PM), with some flexibility depending on candidate availability.

About the University of New England

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE’s benefits package.

Responsibilities
  • Perform regular clerical duties for the department, including answering phones and serving as the department receptionist; type and print correspondence, reports, manuals, and other documents using word processing.
  • Organize and maintain departmental files and records, often involving cross-filing and cross-referencing systems.
  • Perform various tasks related to the maintenance of computerized departmental data.
  • Handle daily data entry and data management using various PC software, including regular updates to the system.
  • Develop and maintain logs and other manual record-keeping systems related to assigned functions, as needed.
  • Compile information from both manual and computerized records and files for regular and special reports, as requested by the supervisor.
  • Prepare and coordinate bulk or other special departmental mailings.
  • Serve as a liaison with students, faculty, staff, parents, and other department/program constituents; explain policies and procedures, answer questions, coordinate services and assistance, and handle special requests or problems as appropriate.
  • Perform other specialized or technical administrative tasks related to the department’s primary functions.
  • Regularly confer with the immediate supervisor and other department personnel to plan and coordinate activities, exchange information, and resolve problems.
  • Perform other related duties as assigned.
Qualifications
  • Associate’s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Broad range of general and specific clerical skills, including typing/word processing, filing, phone/office reception, and customer service.
  • Strong administrative and organizational skills with experience in organizing and maintaining moderately complex filing and record-keeping systems; prior experience with computerized information systems is required.
  • Excellent data entry skills and experience with various software technologies; ability to multi-task effectively.
  • Strong reading, spelling/grammar, writing, and math skills with a keen attention to detail.
  • Ability to interact effectively with a wide variety of University personnel, students, and external individuals/organizations.
EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

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