Administrative Assistant

1 week ago

Pasadena, United States Austin Industries Full time
Austin Industrial is seeking an experienced Administrative Assistant (Field Clerk), Pasadena, TX (INEOS).

Duration: Short Term - Until end of year

Schedule: 4/10

Must have Valid Drivers License and TWIC Card.

About Austin Industrial

Austin Industrial delivers premier maintenance, construction, and soft craft services to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries. Our team of 4,000 employee-owners, equipped with innovative technology and optimized procedures, helps owners optimize safety, productivity, profit margins, and cost efficiency.

Timekeeper is responsible for tracking employee time entries, administering paid time off, and ensuring that employees’ hours are properly paid and recorded. Timekeepers are crucial for companies since they verify employee hours, ensure accuracy, and ensure that the company stays compliant with relevant laws.

This position is based in Houston, TX 77017.

Duties

  • Administer and prepare weekly payroll and verify time reports to ensure accuracy.
  • Prepare controls and merge with other data required for preparation of payroll.
  • Prepare control documents for use in reconciling one or more of the following: payroll, payables, and receivables transactions.
  • Prepare the preparation of pay estimates, cost reports, etc.
  • Assist with new employee sign up's, basic personnel administration activities, and general administration.
  • Assist with preparation of daily, weekly, monthly, quarterly, and annual closing statements, reports and invoices.
  • Assist with monitoring subcontractor cost and issuance of back charges.
  • Perform additional assignments per supervisor’s direction.
  • Distribute payroll.
  • Train new payroll employees.

Qualifications Required For This Position

Must have TWIC Card

Education – No Minimum Education Requirements.

Experience – Must have strong experience with Microsoft Word, Excel, Access and Outlook.

Candidate should have 4+ years direct experience in a Timekeeping role with payroll.

Must have good communication skills and time management skills.

Experience In An Industrial Environment Preferred.

Applicants must be legally able to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of employment visa for this position.

We offer excellent benefits including medical insurance, dental insurance, matching 401K, and we are proud to be a 100% Employee Owned Company. To learn more about Austin’s Employee Ownership history, please go to http://www.austin-ind.com/core-values.html.

An Equal Employment Opportunity Employer

Austin ("The Company") is an equal employment opportunity employer. The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

No Agency Inquiries Please.

Austin Industries and all operating divisions (Austin Bridge & Road, Austin Commercial, and Austin Industrial) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. Any unsolicited resumes submitted to Austin Industries, or any of its employee-owners, become the property of Austin Industries and Austin Industries will not pay a placement fee.

Austin Industrial

Austin Industrial is a merit shop, employee-owned company and has been a provider of construction, maintenance, plant services, turnaround and specialty services to the oil, gas and chemical, energy (power and ethanol), and manufacturing industries for more than 60 years. Austin Industrial approaches all your contracting needs with a focus on driving out waste and driving down total cost.

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