Executive Assistant

7 days ago

Salem, United States Salem Health Full time

Location Site: Salem Hospital Main Campus

Department: SH Executive Offices

Position Type: Full Time

Start Time: 8:00

Pioneering healthcare since 1896, Salem Health is a top workplace offering highly competitive pay where you can make a difference in the lives of those in the community where you live. Through incorporation of Lean driven principles, staff are able effect change in the organization to solve problems, and drive continuous improvement.

As an employer of choice, we are devoted to assuring that we provide a safe, healthy, and patient-centric workplace, while keeping staff wellbeing and satisfaction top of mind.

We invite you to learn more about our wonderful community: There‘s something about Salem, Oregon

Your Role With Us:

Salem Health is seeking a self-motived, customer-service oriented individual with high attention to detail to join our team as Executive Assistant to the Chief Medical Officer and the Vice President of Medical Affairs.

The Executive Assistant‘s responsibilities include:

  • Coordinates daily activities for the Chief Medical Officer and VP of Medical Affairs and their direct reports (Directors and/or Managers). This includes scheduling and rescheduling appointments. balancing the daily meeting load, invites attendees, posts agenda and other related meeting documents. arranges meetings, manages the agenda, takes, transcribes and distributes meeting minutes.
  • Supports the Peer Support Program. This includes but is not limited to arranging meetings, managing agendas, tracking data and coordinating call schedules.
  • Composes and/or drafts a variety of documents, spreadsheets, presentations, organization charts and general correspondence.
  • Prepares personnel reports in connection with hiring, recruiting and performance evaluations.
  • Coordinates travel for the Chief Medical Officer and Vice President of Medical Affairs. Prepares travel reimbursement requests and prepares and submits credit card statements.
  • Works collaboratively and cooperatively with other support staff as shared responsibilities arise.
  • Provides administrative support for special projects, four-step problem solving, tests of change and other management methods, including tracking of results, as needed.
  • Coordinates logistics for various meetings, which may involve physicians. This includes but is not limited to room scheduling, inviting attendees, posting agenda and other related meeting documents.
  • Medical Staff Office responsibilities, such as providing front office reception support to the Medical Staff Office, supports the Medical Staff Service Manager and Director. preps Section Meeting Agendas, organizes and maintains Medical Staff files, coordinates New Practitioner Orientation, manages supply orders for the Medical Staff Office, manages timely execution of department invoicing which includes but is not limited to processing leadership compensation and the medical staff dues process.

Total Rewards Offerings:

Salem Health‘s comprehensive benefits package prioritizes your mental and physical health, financial stability, family obligations and professional growth.

  • Relocation assistance available for qualified positions
  • Full comprehensive medical, dental, and vision plans
  • Basic and voluntary life insurance
  • Short and long-term disability
  • Live Well Wellness Program
  • Employee Assistance Program (EAP)
  • 401(K) retirement plan with employer contributions.
  • Generous paid time off (PTO) accrual and holiday pay
  • Onsite fitness center with 24/7 badge access
  • Education assistance program
  • Public service loan forgiveness (PSLF) eligible employer
  • Food and drink discounts in the cafeteria
  • Impressive discounts offered by Nike, Adidas, Carhartt and others

Background/Expertise:

Education:

  • High School Diploma or equivalent required.

Experience:

  • Minimum of five (5) years of experience in an administrative support role required.

  • In-depth knowledge of working in a medically related position preferred.

Credentials:

  • Notary for the State of Oregon or able to obtain within six (6) months of hire.

Special knowledge, skills, & abilities:

  • Proficient in Microsoft Office Suite; must have strong Excel experience and skills.

  • Maintains consistency and accuracy under pressure; attention to detail.

  • Must have the ability to hold in confidence any information regarding patients, personnel, or any other matters which are confidential in nature.

  • Must have strong interpersonal and customer service skills.

  • Ability to handle multiple priorities and concerns easily while working in a busy, multidisciplinary setting.

  • Consistently organized, excellent follow through, prioritization and track record for meeting deadlines.

  • Requires self-direction and the ability to exercise judgment in prioritization, accuracy, and promptness in completion of projects.

  • Uses interpersonal skills which convey a positive and supportive attitude (e.g., active listening, good communication, telephone etiquette).

  • Manages dependability with sound judgment in consideration of providing excellence in patient care and teamwork.

  • Demonstrates self-motivation and acts on opportunities for professional self-improvement (e.g., solves problems independently, accepts extra assignments).

  • Routinely goes out of the way to assist and be respectful of others (i.e., patients, visitors, employees, Medical Staff).

  • Uses downtime at work appropriately (e.g., participates in professional enhancement activities; assists in special projects and in maintaining department).

  • Supports and initiates changes, innovations and improvements in the workplace.


Salem Health Hospitals and Clinics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status or condition protected by law.

Salem Health Hospitals and Clinics is committed to providing access, equal opportunity and reasonable accommodation for applicants. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

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