Administrative Assistant

3 weeks ago

Salem, United States Calm Source Full time

This position is responsible for assisting with all facets of company operations at the direction of the executive management team and the program managers. Administrative Assistant will work in school and community settings. Administrative Assistant will deliver mental health support services by facilitating successful outputs that include, but are not limited to: excellent agency image, positive customer relationships and experiences, client's treatment needs are always evaluated and served: clients rights are mandated without human rights complaints or violations; all documentation and client records are 100% complete, accurate, and in accordance with regulation and agency standards; reimbursement for service delivery is accurate, maximized and timely; effective and efficient management of agency resources.

Required Core Competencies:

Persons in this position must demonstrate proficiency of and will be partially evaluated on the following five

(5) Core Competencies: 1. Technical Knowledge, 2. Analytical Skills, 3. Decision Making, 4. Interpersonal Skills, 5. Communication Skills.

Minimum Knowledge, Skills, Abilities, Professional Qualifications and Experience:

  • High School Diploma or higher.
  • Working knowledge of Microsoft Office Suite.
  • Strong organizational skills.
  • Ability to answer phone and take messages.
  • Strong verbal and communication skills.
  • Preferred 1 year of office experience or supplementary experience.
  • Must have a valid Driver's License.
  • Ability to communicate effectively with clientele, staff, and Program Managers.
  • Strong writing skills.
  • Must be certified in CPR, First Aid, and TOVA/NCI.
  • Must be a strong team player.
  • Must have excellent interpersonal skills.
  • Must have commitment to company values and loyalty to the agency.
  • Must pass all child protection services, criminal history (FBI, state police) and Division of Motor Vehicle Background
Checks.
  • Must be able to read, write, and communicate effectively in the English Language.
Duties and Responsibilities:
  • Assists with day-to-day operation of the branch office.
  • Collaborates with other departments to assist with issues and to communicate information to appropriate existing
channels for daily operations.
  • Monitors office activities and ensures an orderly and efficient environment.
  • Ensures a clean workspace and sanitary conditions for office.
  • Keeps filing up to date and secured at the direction of the site director.
  • Provides updates on a regular basis, and as directed or requested, to keep the Executive Director and senior management
informed of the operation and the progress of field staff and issues or complaints.
  • Ensures proper reporting of violations or potential violations to duly authorized managers and supervisors.
  • Assists the Executive Director as required or requested.
  • Works with the Human Resources Department and others as appropriate to provide assistance with hiring including
references and credentials.

Physical Demands and Work Environment:

The physical demands and work environment characteristics here are representative of those that must be met by and employee to successfully perform essential function of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands:
  • While performing duties of this job, the employee is required to walk, run, squat, stoop, climb, throw, reach with hands and arms, balance, talk, hear, see, and react quickly. The employee must occasionally lift and/or move up to 50lbs. and physically restrain individuals weighing up to 150Ibs.
Work Environment:
  • While performing duties of this job, the employee is exposed to weather conditions prevalent at this time as work is carried out indoors and outdoors. The noise level in the work environment may be minimal to moderate.

  • Administrative Assistant

    4 weeks ago

    Salem, Oregon, United States Americold Logistics Full time

    About the Role:The Administrative Assistant will provide clerical support to the team, performing various tasks such as answering phones, responding to emails, and maintaining accurate records.Key Responsibilities:Answer and direct phone calls, respond to emails, and take messages as needed.Provide administrative support to the team, including data entry,...

  • Sr Administrative Assistant

    13 hours ago

    Salem, United States Randstad North America, Inc. Full time

    Do you have Administrative experience? Are you interested in a Temp to Hire Role in Salem,? Our client is a well established distribution company in Salem, NH and they are looking for an experienced Administrative Assistant to assist their small team Administrative Assistant, Administrative, Assistant, Staffing, Experience

  • Administrative Assistant

    4 weeks ago

    Salem, Oregon, United States Aardvark Tax Advisors Full time

    Job SummaryAardvark Tax Advisors, LLC is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our office operations team, you will be responsible for providing exceptional support to our clients and staff, ensuring the smooth day-to-day operation of our firm.Key ResponsibilitiesClient Communication &...

  • Administrative Assistant III

    2 weeks ago

    Salem, United States Primary Talent Partners Full time

    Primary Talent Partners has an Administrative Assistant 6 month contract for a client in Salem, OR. This role is onsite, must be local. Role: Administrative Assistant Location: Salem, OR Type: 100% onsite- 9-1pm M-F Duration: 6 months Pay Rate: $25-$30/hr W2 Required Skills: 2-5 years experience needed Must have MS Office Suite can train on other programs...

  • Administrative Assistant III

    1 week ago

    Salem, United States Pelican Staffing Remote Work Freelance Full time $24

    Summary:100% onsite- 9-1pm M-F PART-TIMEAddress: 3700 SE 17th ST. Portland OR (Portland Service Center)Responsibilities:General Office Support/ Administration Provides administrative support to a manager and her/his team(s) or a facility; receives visitors, callers and incoming mail and refers to appropriate staff member or PGE department or independently...

  • Administrative Assistant III

    4 days ago

    Salem, United States Pelican Staffing Remote Work Freelance Full time $24

    Summary:100% onsite- 9-1pm M-F PART-TIMEAddress: 3700 SE 17th ST. Portland OR (Portland Service Center)Responsibilities:General Office Support/ Administration Provides administrative support to a manager and her/his team(s) or a facility; receives visitors, callers and incoming mail and refers to appropriate staff member or PGE department or independently...

  • Administrative Assistant

    3 weeks ago

    Winston-Salem, United States SERVPRO of West Forsyth County Full time

    Benefits: Competitive salary Opportunity for advancement Paid time off Training & development SERVPRO of West Forsyth County is hiring an Administrative Assistant! Benefits SERVPRO of West Forsyth County offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked...

  • Administrative Assistant

    3 weeks ago

    Winston-Salem, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Benefits: Competitive salary Opportunity for advancement Paid time off Training & development SERVPRO of West Forsyth County is hiring an Administrative Assistant! Benefits SERVPRO of West Forsyth County offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be...

  • Administrative Assistant III | Onsite

    1 week ago

    Salem, United States TalentBurst Full time

    Administrative Assistant III Salem, OR 7+ Months100% onsite- 9-1pm M-F PART-TIME Must have MS Office Suite can train on other programs. This is supporting our line operations team but working side by side with our 2 Office Administrator with timekeeping, calendars, meeting notes and variety of other items. Daily routine of assisting with timekeeping and...

  • Administrative Assistant

    1 month ago

    Salem, Oregon, United States Americold Logistics Full time

    Job SummaryAs an Administrative Assistant at Americold Logistics, you will play a vital role in supporting the day-to-day operations of our team. Your primary responsibility will be to perform various clerical duties, utilizing your knowledge of office systems and procedures to ensure seamless execution. Key ResponsibilitiesAnswer telephones, direct calls,...

  • Administrative Assistant 6 for Executive Administration

    3 weeks ago

    Winston-Salem, United States Winston-SalemForsyth County School District Full time

    Administrative Assistant 6 for Executive AdministrationFUNCTIONAL PURPOSE The purpose of this position is to provide executive level administrative assistance and to serve as a point of contact for executive level leadership within the district; assisting administrators, faculty, staff, parents and students promptly and effectively by organizing and...

  • Regional Administrative Assistant

    3 weeks ago

    Winston Salem, United States Health Systems Management Full time

    Regional Administrative Assistant - Regional Office - Winston Salem Health Systems Management, Inc. (HSM) is a full-service healthcare management organization providing a full range of development, management, and administrative services for dialysis facilities over the past 35 years in Georgia, South Carolina, and North Carolina. HSM has an outstanding...

  • Regional Administrative Assistant

    4 weeks ago

    Winston-Salem, United States Health Systems Management Full time

    Job DescriptionJob Description Regional Administrative Assistant - Regional Office - Winston Salem Health Systems Management, Inc. (HSM) is a full-service healthcare management organization providing a full range of development, management, and administrative services for dialysis facilities over the past 35 years in Georgia, South Carolina, and North...

  • Administrative Assistant to RC-RV and Academic Grants

    1 week ago

    Salem, United States Roanoke College Full time

    Roanoke College-Roanoke Valley (RC-RV) and Academic Grants seeks a detail-oriented and proactive Administrative Assistant with grant budget and reporting experience to support our team and ensure smooth operational production. One of RC-RV's constituents, Explore@RC, a newly established, on-campus lab school, will be the major focus of assistance in 2024-25....

  • Receptionist Administrative Assistant

    1 month ago

    West Salem, United States Adecco Full time

    Job DescriptionJob DescriptionAdecco is currently recruiting for an Onsite Receptionist/ Administrative Assistant in the West Salem, Ohio area, that is motivated and organized. The Receptionist Administrative Assistant will provide essential support to the team. This role combines front-desk responsibilities with administrative tasks, ensuring a welcoming...

  • Medical Administrative Assistant

    3 weeks ago

    Winston-Salem, United States OrthoCarolina Full time

    At OrthoCarolina, our team is our greatest asset and the foundation of our success; we share a common passion for making lives better. We are a diverse group of individuals, accountable to each other through the backbone of our beliefs: trust, honesty and mutual respect; ensuring our voice is heard. Our positive environment supports individual growth and a...

  • Traveling Administrative Assistant

    3 weeks ago

    Winston Salem, NC, United States Health Systems Management Full time

    Regional Administrative Assistant - Regional Office - Winston Salem Health Systems Management, Inc. (HSM) is a full-service healthcare management organization providing a full range of development, management, and administrative services for dialysis facilities over the past 35 years in Georgia, South Carolina, and North Carolina. HSM has an outstanding...

  • Administrative Assistant

    4 weeks ago

    Salem, Massachusetts, United States DaVita Full time

    We are seeking a highly skilled Administrative Assistant to join our team at DaVita. As a key member of our support staff, you will play a vital role in ensuring the timely and accurate completion of administrative tasks, including change requisitions, treatment logs, patient charts, invoices, and purchase orders. Your excellent communication and...

  • Administrative Coordinator

    1 month ago

    Salem, Oregon, United States Keller Associates Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Keller Associates, Inc. in Salem, Oregon. As a key member of our office team, you will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our staff,...

  • IT Administrator

    4 weeks ago

    Salem, United States Marion County Full time

    This recruitment has been reopened for additional applicants. If you have already applied for recruitment #662-2024-5, you do not need to reapply.Information Technology (IT) provides technical services, manages the county's technical resources, and provides consulting services for technology improvements through three programs: Administration, Operations,...