Human Resources Generalist

Founded in 1867, the Sacramento Children's Home is the oldest active charity in Sacramento and among the most highly respected. SCH is an equal opportunity employer who values an inclusive work environment that celebrates and recognizes the diversity of its employees. At SCH, we appreciate that having employees of many different backgrounds strengthens our organization, and we strive to create a workforce that reflects the diverse and culturally rich communities that we serve.

OVERVIEW: Under general supervision, the Human Resources Generalist performs a variety of duties related to Human Resources activities. These include pre-employment processing, employee on-boarding, data entry, file maintenance, providing first level assistance to employees and directing employees to the correct HR employee, safety, Workers Compensation, Cal/OSHA administration, chairing Employee Recognition Committee, participating in projects and assisting with employee relations and other HR responsibilities as assigned. This position also advises management and staff on employment laws, regulations and HR policies and procedures. This position reports to the Director of Human Resources and may provide functional guidance and training to other HR staff. This position works with extremely confidential and highly sensitive information, and as such, must maintain the Agencys standards of strict confidentiality.

DUTIES:

• Pre-employment, On-boarding & Recordkeeping
• Prepares and coordinates job offer communications and documentation to applicants and new hire communications documentation to new employees.
• In coordination with the Facilities Manager, maintains the Agencys key ordering and distribution process, in accordance with the key policy
• Creates, distributes and tracks new and replacement employee badges
• Creates/maintains personnel related files, including active, terms, benefits/confidential, Crisis Nursery, etc.
• Keeps all HR-related filing caught up in an accurate manner
• Ensures compliant I-9s are completed and properly stored/maintained
• Performs data entry into databases in an accurate and timely manner
• Maintains the DMV Pull Notice Program enrollments and terminations for SCH employees, AmeriCorps members and unpaid interns
• Codes invoices from pre-employment vendors, submits to HR Director for approval and submits to the Finance department for payment
• Audits Guardian Facility Rosters regularly
• Administers the Residential and Crisis Nursery Safety Bingo games in adherence with the policy and system requirements
• Processes employment verifications sent to SCH
• Creates and updates HR forms and ensures current, legally compliant versions are accessible by HR staff on the HR network, by SCH staff and management on SharePoint, Paycom and other electronic employee platforms
• Updates and maintains HR information and documents on SharePoint
• Orders and maintains department supplies
• Order, complete and ensure all required employment/labor law posters, wage order, etc. are kept up-to-date and posted where they are easily visible and accessible to all employees
• Responsible for monitoring, processing or redirecting items in the HR Documents inbox in Outlook and requests in the HRHelpdesk, as appropriate
• Takes HR Staff Meeting minutes and other minutes as requested
• Assembles miscellaneous packets, both hard copy and electronic as needed
• Picks-up, opens, sorts and distributes HR department mail, external and internal
• Prepares reports as requested
• Safety, Cal/OSHA and Workers Compensation Administration
• Administer Workers Compensation, safety, Cal/OSHA in compliance with Federal, State and local laws, including COVID-19 requirements; stay abreast of legal and regulatory changes; keep policies and procedures up to date
• Implement SCHs return to work program
• Maintain regular communication with injured employees, assigned claims adjusters, Workers Comp broker and keep supervisors/managers updated
• Document and maintain accurate and thorough records of all related activities
• Create and maintain an up-to-date Injury and Illness Prevention Plan (IIPP)
• Ensure up-to-date, accurate SDS are being used throughout SCH at all times
• Act as SCHs Safety Officer, chair the organizations Safety Committee and manage all related activities
• Obtain quarterly Safety Inspection reports from managers throughout organization, review for deficiencies and make timely recommendations for corrections in consultation with the Director of Human Resources
• Conduct injury/illness investigations and prepare hazard assessments
• Prepare monthly OSHA 300 reports and annual OSHA 300-A reports and enter data into the OSHA Injury Tracking website annually
• Perform ergonomic workstation evaluations, present findings to and consult with the Director of Human Resources regarding potential recommendation for workstation changes
• Perform other duties related to compliance with safety, Workers Compensation and Cal/OSHA requirements
• Ensure documents used in completion of these duties are current and legally compliant
• Create and conduct related training for management
• May investigate complaints and grievances, as assigned by the Director of Human Resources
• May complete EDD unemployment claims
• Provides basic interpretation and guidance to all levels of staff regarding Human Resource policies, systems and practices
• Coordinates and facilitates Human Resources-related training, including but not limited to New Employee Agency Orientation
• Creates and conducts employee and management training related to areas of responsibility, as requested
• Assists with the coordination and facilitation of other training as requested
• Creates and delivers employee surveys using SurveyMonkey and other resources, prepares reports from results and provides to Director of Human Resources
• Keeps positions desk manual (standard operating procedures) up to date
• Maintains current knowledge of and compliance with federal, state, and local employment laws and regulations, and recommended best practices related to areas of responsibility
• Maintains thorough knowledge of SCH HR policies and systems and Employee Handbook
• Makes recommendations for improvements to HR practices and processes
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately, makes corrections as needed, and keeps HR Director informed of audit outcomes
• Attends job-related training, webinars, seminars, etc.
• Cross trains with and acts as back-up to other HR positions
• Performs other duties as assigned

LOCATION: 2750 Sutterville Rd. Sacramento, CA 95820

SCHEDULE: Monday Friday, 8:30 am 5:00 pm

SALARY: $30.33 - $34.11 per hour, to start

Education and Experience:

High school diploma or GED is required. A Bachelors degree in Human Resource, Business Administration, Psychology, or a related field is required.

At least 4 years HR experience in CA-based Human Resources departments (headquarters) demonstrating progressively increasing levels of responsibility involving principles, practices and techniques of Human Resources is required. The equivalent combination of education and Human Resources experience appropriate for the position may be considered. PHR, SHRM-CP or similar credential desired.

Previous experience handling pre-employment and on-boarding processes, administering safety, Workers Compensation, Cal/OSHA compliance and record-keeping requirements are required.

Previous HRIS/HRMS data entry/database experience is required, including ATS, report writing/generation, and other relevant software for managing employee data and HR processes. Computer literate with at least intermediate knowledge/skill with database administration, Word, Excel, PowerPoint, e-mail, and Internet. Knowledge of Human Resource principles, practices and procedures is required.

Driving is an essential function of this job. As such, employees in this position will be required to furnish their own vehicle to be used in the course of employment. A valid drivers license and minimum insurance coverage is also required. Must be at least 21 years old.

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRMS.

BENEFITS: Excellent benefits package including medical, dental, vision, life and accident insurance, short and long-term disability plans, retirement plan with company match, paid vacation, sick leave, 11 paid holidays, tuition reimbursement, professional development and career advancement opportunities.

TO APPLY: External candidates must complete our online employment application available at www.kidshome.org/careers

PLEASE NOTE: Non-SCH employees who are made an offer of employment will be required to pass a post-offer, pre-employment background process that includes passing a drug test, including marijuana. Applicants who do not pass any part of this pre-employment process will have their offer of employment rescinded.