Executive Assistant

2 weeks ago

Bolingbrook, United States S&S Activewear Full time

APPLY TODAY TO JOIN OUR TEAM


Company Overview

S&S Activewear is a leading North American, tech-enabled specialty distributor of imprintable apparel, including t-shirts, fleece, athletic wear, headwear, workwear, scrubs and accessories. We pride ourselves on being the “critical link” that enables our 100+ brand partners such as Adidas, Columbia and Gildan to reach our hyper-fragmented base of customers, comprised of apparel decorators, eRetailers and promotional products distributors that embellish apparel items for diverse end consumer use cases (e.g., everyday wear, concerts, fitness attire, life events, team sports, etc.). At S&S, we differentiate in the market through a customer service focus, strategic product portfolio, world-class distribution infrastructure, a collaborative growth culture and a relentless focus on technology and innovation.


Our success has compounded since the Company’s humble beginnings in 1988 as a regional t-shirt distributor to a leading, multi-billion-dollar value-added distribution platform that drives market penetration for our suppliers while enabling the growth, operations and fulfillment for a diverse range of customers across channels and business sizes. We strive to be the apparel distributor of choice while inspiring and fostering growth for customers, employees and suppliers through our core values of service, deep relationships, innovation, continuous improvement and accountability.


Job Description

The Executive Assistant supports the general administrative functions of multiple C-Level executives. The Executive Assistant will be responsible for managing designated administrative functions, including greeting/assisting visitors scheduling, planning meetings, processing invoices, handling travel arrangements, expenditure reports, presentations and other projects as needed. The Executive Assistant must be well organized, thorough, have strong attention to detail, possess strong MS office skills, be proactive in handling assigned tasks and projects consistently and to conclusion. All S&S Activewear employees must adhere to the guidelines presented in the S&S Activewear Employee Handbook.


Schedule

Monday-Friday, Full-Time, Exempt

The position is available in Bolingbrook, IL (Hybrid).


Benefits

  • Vacation, Personal, and Sick time.
  • Medical, Dental, Vision, Life Insurance, Short/Long term disability.
  • Flexible Spending Account.
  • 401K with 3% company contribution.
  • Discounts on brand name apparel.
  • Employee events.


Duties and Responsibilities

  • Planning, organizing, and coordinating the activities of the multiple executives, and involves an extensive knowledge of each of the executive’s responsibilities and routines.
  • Answer and direct calls, emails, and messages, and appropriately relay important information promptly and clearly.
  • Provide seamless coverage by providing dependable, high quality administrative support to the partners.
  • Interact and correspond with all levels within the organization, external customers, and the board of directors in a professional manner.
  • Prepare for board meetings and handle corporate governance matters when requested with attention to detail and while maintaining confidentiality.
  • Work closely and effectively with all executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Serve as one of the primary contacts for the company, greet and establish rapport with employees, clients, visitors, investors, and all other guests of the company in the office or at company events.
  • Prepare and revise written documents and correspondence as needed.
  • Ensure daily meeting information, agendas, and supporting materials are available for all meetings, including materials for internal and external speaking engagements.
  • Coordinate onsite and offsite meetings.
  • Coordinate travel arrangements, create itineraries and travel packets.
  • Create expense reimbursement forms and track various business expenses.
  • Track, manage and prepare activities related to important dates such as company events and celebrations.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Perform other related duties as assigned.


Requirements

  • Minimum of 5 years of related experience as administrative support. Must have had significant prior experience supporting Executive leaders.
  • Flexibility in performing personal work while assisting others with requests; ability to re-prioritize work adjusting to changing desk assignments.
  • Superior oral, written, and organizational skills required.
  • Thorough, flexible, able to act with limited guidance, and comfortable in a fast-paced environment.
  • Experience planning, managing, and executing events and gatherings.
  • Excellent influencing, communication, organizational, negotiation and presentation skills, including the ability to effectively influence senior management.
  • Ability to multi-task and utilize good time management skills.
  • Demonstrates sense of urgency and takes ownership of solving problems.
  • Ability to work under pressure with very tight timelines.
  • Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy.
  • Able to process confidential information and/or issues using discretion and judgment.
  • Must be able to work well with a diverse group of people


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.


Working Environment

Currently, S&S has a remote work policy which provides for employees to be in the office Mondays, Wednesdays and Fridays and work from home on Tuesdays and Thursdays, which is subject to change based on business need. Position location: Bolingbrook, IL.

S&S Activewear welcomes people of all backgrounds and experiences and are committed to creating a diverse culture and supporting human growth. We are proud to be an equal opportunity employer and committed to providing equal opportunity for all employees and applicants. We conduct business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. Our policy is to recruit, hire, train, promote, assign, transfer, and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons. S&S participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S. This job offer is contingent upon the completion of a satisfactory background check.

  • Executive Assistant Manager

    7 days ago

    Bolingbrook, Illinois, United States S&S Activewear LLC Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our C-Level executives in their day-to-day operations. The ideal candidate will have a minimum of 5 years of experience in administrative support, with a proven track record of providing exceptional support to senior leaders.Key ResponsibilitiesManage multiple...

  • Executive Chef Assistant

    6 days ago

    Bolingbrook, Illinois, United States Culinary Khancepts & Star Cinema Grill Full time

    ResponsibilitiesAssist the General Manager/Area Manager in all orders and inventory for BOH operationsAssign accurate prep lists to the teamEnsure the team follows all Safety and Sanitation guidelinesTrain and develop BOH staff for career progression

  • C-Level Executive Coordinator

    6 days ago

    Bolingbrook, Illinois, United States S&S Activewear LLC Full time

    How You Will Make a DifferenceAs an Executive Assistant at S&S Activewear LLC, you will play a critical role in supporting our C-Level executives, ensuring seamless day-to-day operations and strategic initiatives. Your expertise and professionalism will be essential in building strong relationships with internal and external stakeholders, driving business...

  • Used Truck Sales Executive

    3 weeks ago

    Bolingbrook, United States JX Truck Center Full time

    Job DetailsDescriptionThe Used Truck Sales Executive (UTSE) is a part of a small, elite dedicated sales team within JX who are held to specific standards of excellence in retailing used trucks. The UTSE will report to the Used Truck Manager. The UTSE is accountable for developing existing customers and generating new accounts, increasing used truck sales...

  • Used Truck Sales Executive

    3 weeks ago

    Bolingbrook, United States JX Truck Center Full time

    Job DetailsDescriptionThe Used Truck Sales Executive (UTSE) is a part of a small, elite dedicated sales team within JX who are held to specific standards of excellence in retailing used trucks. The UTSE will report to the Used Truck Manager. The UTSE is accountable for developing existing customers and generating new accounts, increasing used truck sales...

  • Administrative Assistant

    4 weeks ago

    Bolingbrook, United States Createch - Creative + Tech Staffing Full time

    Client: Beauty RetailRole: Product Life Management Administrative AssistantDuration: December - JuneLocation: Bolingbrook, IL (Hybrid or Onite)Rate: $30/hrJOB RESPONSIBILITIES:SKU maintenance: Ensures Add/delete form is complete with disposition. Responsible for updating & supporting disposition maintenance at the brand level (POP Portal) and item level (in...

  • Administrative Support Specialist

    6 days ago

    Bolingbrook, Illinois, United States S&S Activewear LLC Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at S&S Activewear LLC. As an Executive Assistant, you will provide high-level administrative support to our C-Level executives, ensuring seamless day-to-day operations and strategic initiatives.About the CompanyS&S Activewear LLC is a leading distributor of...

  • Retail Sales Associate

    3 months ago

    Bolingbrook, United States Best Buy Full time

    Best Buy - 315 n weber rd [Sales Associate / Customer Service / Team Member] As a Sales Associate at Best Buy, you'll: Greet, welcome, and engage with customers in a warm and friendly manner; Use acquired skills and knowledge to recommend products and services to meet customers' current and future needs; Assist customers with their sales orders, returns, and...

  • Global Product Line Manager

    1 month ago

    Bolingbrook, Illinois, United States G&W Electric Co Full time

    About the RoleThis is an exciting opportunity for a seasoned professional to lead our Power Grid Automation product line, driving growth and innovation in the global market. As a Global Product Line Manager, you will be responsible for developing and executing strategic plans to increase sales and profitability.Key ResponsibilitiesStrategic Planning: Develop...

  • Information Security Strategist

    4 weeks ago

    Bolingbrook, Illinois, United States G&W Electric Co Full time

    Job OverviewG&W Electric Co is a leading provider of engineered electrical power grid solutions. We are seeking an experienced Information Security Strategist to join our team.CompensationThe estimated annual salary for this position is $94,200 - 122,500, depending on qualifications and experience.ResponsibilitiesThe Information Security Strategist will be...

  • High-Speed Packaging Manager

    1 week ago

    Bolingbrook, Illinois, United States JSK Recruiting, Inc Full time

    Job DescriptionThis is an exciting opportunity to play a pivotal role in shaping the future of food manufacturing through innovative engineering. As a seasoned engineering leader, you will oversee transformative projects, greenfields, and brownfields that define the next generation of food manufacturing.Responsibilities:Drive efficiency, sustainability, and...

  • Industrial Engineering Manager

    2 weeks ago

    Bolingbrook, Illinois, United States West Liberty Foods Full time

    About the JobWe are looking for a highly skilled and experienced Maintenance Manager/Plant Engineer to join our team at West Liberty Foods. As a key member of our maintenance team, you will be responsible for ensuring the smooth operation of our manufacturing facility's production maintenance, refrigeration, and engineering functions.Responsibilities*...

  • Human Resources Management Intern

    6 days ago

    Bolingbrook, Illinois, United States G&W Electric Co Full time

    Job OverviewG&W Electric Co. is a dynamic organization seeking an HR Business Analyst to partner with our Human Resources team on various strategic priority projects.CompensationThe estimated annual salary for this role is $$60,000-$80,000, depending on qualifications and experience.ResponsibilitiesSupport HR projects, including recruiting, intern program...

  • Senior Manager of Corporate Education

    6 days ago

    Bolingbrook, Illinois, United States G&W Electric Co Full time

    About the JobWe are seeking an experienced Director of Talent Development to join our team at G&W Electric Co. As a key member of our organization, you will be responsible for developing and implementing comprehensive learning strategies that support our global goals.Key Responsibilities:Lead the design and implementation of global training programs,...

  • Cashier

    4 weeks ago

    Bolingbrook, United States Northern Tool Full time

    Description Are you motivated by the satisfaction of positively affecting someones day ? At Northern Tool Equipment we are committed to serving those who do the tough jobs. Our team members play an important role in making sure they have the right tool for the right job and delivering a hassle-free experience so they can complete their next project, fast...

  • Plant Maintenance Lead

    2 weeks ago

    Bolingbrook, Illinois, United States West Liberty Foods Full time

    Job SummaryWe are seeking an experienced Maintenance Manager/Plant Engineer to join our team at West Liberty Foods. In this role, you will be responsible for providing managerial oversight of the manufacturing facility's production maintenance, refrigeration, and engineering functions.About You* You have at least 10 years of experience in industrial...

  • LPN Nurse

    1 week ago

    Bolingbrook, United States ProCare Therapy Full time

    Job DescriptionJob DescriptionMinimum 1+ years nursing experience required.Are you a LicensedPractical Nurselooking for a fresh opportunity for the 2024-2025 school year? ProCare Therapy is partnering with a nearby school district that could benefit from your skills. Keep reading to learn more about this exciting role!Job Description:ASAP - May2025.Full...

  • General Manager

    3 months ago

    Bolingbrook, United States Domino's Pizza LLC Full time

    Company Description We are currently seeking motivated individuals with restaurant management experience or other large pizza chain management experience to assist in growing our business at our locations in the suburbs of Chicago. We offer competitive salary, ranging from $52,000 up to $70,000 with competitive benefits and a highly lucrative bonus package....

  • IT Support Specialist

    2 weeks ago

    Bolingbrook, Illinois, United States Invenergy Full time

    Invenergy is seeking a skilled Technical Helpdesk Professional to join their team. This role will provide technical and troubleshooting assistance to employees across the organization, focusing on operational technology environments and Invenergy's project sites. As a key member of the IT team, you will be responsible for resolving complex incidents and...

  • Interior Space Designer

    6 days ago

    Bolingbrook, Illinois, United States Swoon Full time

    Job SummaryWe are seeking a skilled Interior Space Designer to join our team. This is a 6-month contract position with a competitive hourly rate of $29.Floorplan Implementation: Develop and execute assigned floorplans in accordance with merchandising strategies, product assortments, and space allocation guidelines from multiple department space...