Fleet Services Coordinator III

4 days ago

Fort Smith, United States ABF Freight Full time

The Fleet Services Coordinator III assists Fleet Services Managers, Directors and Vice President as needed to support all necessary administrative functions for the department.

Responsibilities
  • Scan documents for various purposes, including invoices to AP, Safety & Security and Risk Management.
  • Maintain bulk fuel inventory reconciliation.
  • Management of EOL Repair events and emergency roadside events.
  • Approve various invoices in workflow including fuel & lubricants, parts, and tires related expenses, including VMRS repair coding workflow.
  • Record monthly meter readings for forklifts.
  • Maintain records for change in equipment from road to city, as well as maintain domicile updates for all ABF asset equipment.
  • Update ABF used equipment website, and audit and maintain equipment master list.
  • Other duties and projects, as assigned.
  • Assist in management of fuel additive usage during winter months.
  • Reconcile and manage various utilities and municipal billing for Fleet Services facilities.
  • Work exception reports for fuel card, oil, DEF, and other petroleum related purchases.
  • Assist field personnel with all functions of Maintenance Management System including invoice build, imaging, and PO creation.
  • Assist with retail fuel purchase compliance.
  • Data collection and research as directed for various equipment and maintenance cost reports and projects.
  • Onboard and record all new equipment purchased, including all payment processing.
  • Assist in sale of all used equipment and other various department equipment, including all invoicing and payment reconciliation functions, in addition to necessary communications with used equipment customers.
  • Assist the field with network and hardware issues involving fuel tank gauges and dispensers.
  • Assist with communication to field personnel of various equipment/maintenance related issues.
  • Assist with travel and meeting arrangements for various department functions as directed.
  • Validate and reconcile Tire, Parts, and Tires inventories and various field reporting, including generation, compiling and collection of various reports and forms as needed on usage and inventory of parts, tires and fuel.
  • Manage and maintain any Parts, Tires and Labor POs.
  • Work exceptions for equipment with incorrect mileage/hours and/or fuel usage exceptions.
  • Update the status of equipment and coordinate these status changes with Tax Department.
  • Distribute requests for quotes and assist with maintenance of new equipment specifications.
  • Reconcile and correct various accounting reports for equipment and service center accuracy.
Requirements
  • Associate's Degree, preferred
  • Relevant experience considered in lieu of education.
  • 1 year clerical experience, preferred
  • Proficient in Microsoft Office Suite and Service Now software, required
  • Knowledge of equipment and maintenance in trucking operations.
  • Basic knowledge of maintenance standard operating procedures in trucking operations.
  • Accuracy and Attention to Detail
  • Document Management
  • Effective Communications
  • Managing Multiple Priorities
  • Operational Functions
  • Problem Solving
  • Producing Results
  • Service Excellence
Other Details
  • Generally, 8:00 am - 5:00 pm with occasional irregular hours depending on workload.
  • This is a hourly position paid weekly.

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