Administrative Assistant
2 weeks ago
Administrative Assistant
Our client, a leading medical firm in the PNW, is looking for an Administrative Assistant for their Renton, Washington location. In this position you will play a critical role in supporting senior leadership and driving impactful projects within a department. This is more than just an administrative role—it’s an opportunity to represent leadership, facilitate meaningful initiatives, and keep the organization moving forward. If you are highlight organized with a knack for managing complex schedules, then we want to hear from you today
Type: Contract – 4 to 6-months duration
Schedule: 8:00 am – 5:00 pm
Location: Renton, Washington – ONSITE
Pay: $20.00 – $26.00 hr.
Responsibilities of the Administrative Assistant:
- Manage calendars, schedule meetings, and anticipate executive needs.
- Update reference guides and ensure all communications are seamless and timely.
- Coordinate the department’s Rhythm of Business, including maintaining distribution lists, department calendars, and managing all-hands meetings.
- Support FTE/Contractor onboarding and offboarding processes, tracking ticket statuses, and expediting requests.
- Prepare agendas, take notes, and provide recaps for key meetings.
- Coordinate on-site events, including booking conference rooms and catering services.
- Plan domestic and international travel, including flights and accommodations.
- Handle asset management, equipment repairs, and facilitate interactions with the Service Desk.
- Reconcile AMEX expenses in Concur and assist with purchase orders, invoices, and contract renewals.
- Be a mission ambassador by organizing the charity volunteer events.
- Take ownership of special projects and other duties as assigned.
Qualifications of the Administrative Assistant:
- 2+ years of university or technical training in English, liberal arts, or related subjects; OR equivalent education/experience.
- 4+ years of administrative experience required.
- 3+ years of supporting a manager or executive is required.
- Expertise in Office 365 (Word, PowerPoint, Excel).
- Strong written and verbal communication skills.
- Budget and project management experience.
- Ability to thrive in a fast-paced IS/Data Management environment.
About Motus Recruiting and Staffing, Inc:
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
KG/BH#13091
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