Compliance Coordinator

4 weeks ago

San Diego, United States Helix Electric, Inc. Full time
Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

The Compliance Coordinator will be responsible for processing a high volume of subcontract billings while ensuring accuracy and compliance. You will conduct thorough audits of billing entries, review and verify Certificates of Insurance, and facilitate the timely payment of subcontractors. Your work will be essential in maintaining strong relationships with general contractors and awarding bodies through effective communication and adherence to contract requirements.

DUTIES & SCOPE:

Efficiently audit and enter a substantial number of subcontract billings weekly, ensuring accuracy and compliance with contractual agreements
Address discrepancies, incomplete information, clarifications, and compliance in documentation
Create weekly check selections
Review Certificates of Insurance, confirming compliance with contract requirements and ensuring that all documentation is current and valid
Coordinate with subcontractors to ensure all labor compliance requirements are met
Proactively request and manage monthly releases for all subcontractors across multiple projects, ensuring timely payments from general contractors and awarding bodies.
Monitor and track preliminary notices to ensure timely submission and compliance.
Maintain organized records of all billings, compliance documentation, and communications related to subcontractors and project requirements.
Review and analyze subcontract terms and agreements for billing implications.
Request bonds and riders as required and maintain all related documentation.
Utilize platforms such as Textura and GC Pay to facilitate billing processes, maintain records, and streamline payment workflows.
Work closely with project managers, subcontractors, vendors, and finance teams to address billing inquiries, discrepancies, and compliance issues promptly.
Performs other duties as assigned

QUALIFICATIONS:

Minimum of High School diploma required.
Minimum of 3+ years in a similar role within the construction industry required with a demonstrated ability to manage high volume billing.
Proficiency in auditing billing entries and a strong understanding of subcontract terms and compliance regulations.
Experience with Textura and GC Pay is highly desirable.
Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
Strong analytical skills and problem-solving abilities.
Excellent verbal and written communication skills, enabling effective collaboration with various stakeholders.
Provide outstanding customer service internally to our fellow employees, vendors, and customers.
Knowledge in CMiC Software helpful, but not necessary.

The starting hourly base pay for this role is between USD $31.00 and $35.00 per hour. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for bonus and benefits.

Helix Electric provides a comprehensive benefits package that includes the following:

Medical Plans
Dental Plans
Vision Plan
Life Insurance
Disability Insurance
Accident Insurance
Critical Illness Insurance
Hospital Insurance
Pet insurance
401(k) Plan with Match
Employee Discount Program through PerkSpot
Tax Savings Accounts – FSA, HSA, DCFSA and CSA
Tuition Reimbursement
Scholarships

#HEI01

#LI-MÁ1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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