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Financial and Administrative Assistant

1 week ago

Long Beach, California, United States Terravanta Inc Full time
Job Description Job Description Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discounts
  • Paid time off
  • Training & development
  • Vision insurance

Summary

At Terravanta we're more than just a company; we're a community dedicated to social and environmental responsibility. We prioritize safety, foster a collaborative environment, embrace open mindedness, adaptability, strive for quality in all we do, and are committed to continuous improvement. If you share these values and are looking for a meaningful career, we invite you to join our team.

We are seeking a highly skilled and independent financial professional. The ideal candidate will possess extensive experience in bookkeeping and accounting, particularly within government projects and FAR Part 31, alongside exceptional communication and organizational abilities.

This job is for you if you are highly accountable and possess the flexibility to manage a range of administrative and financial/bookkeeping tasks, adapting to our evolving small business needs.

Roles and Responsibilities

Financial Duties:
  • Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries.
  • Prepare and process invoices, receipts, and payments.
  • Reconcile bank statements and manage cash flow.
  • Assist in the preparation of financial reports, budgets, and forecasts.
  • Ensure compliance with financial regulations and standards.
  • Support the preparation of tax documents and liaise with external auditors and accountants.
  • Reconcile accounts payable and receivable
  • Ensuring compliance with federal, state and local legal requirements
  • Advising management on compliance needs
  • Assisting in financial activities such as running payroll and generating invoices
  • Manage all accounting transactions
  • Lead monthly financial meetings
Administrative Assistant Duties:
  • Manage CEO calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate and organize Company and Client meetings, including preparing agendas, taking minutes, and following up on action items.
  • Support on the coordination and writing of bidding proposals.
  • Handle confidential information with discretion and professionalism.
  • Liaise with internal and external stakeholders on behalf of the executives.
  • Perform general office duties such as ordering supplies, managing office equipment, company promotionals, maintaining office organization, etc.
  • Support all document/project controls for the Company.

Qualifications/Experience
  • Bachelors degree in accounting, finance or related discipline
  • CPA (preferred)
  • FAR expertise (preferred)
  • Bookkeeping experience, accounting experience required
  • Experienced in Construction, federal, government contracts (highly desired)
  • Strong attention to detail, quality and good analytical skills

Skills
  • Teamwork
  • Leadership
  • Listener
  • Communication Skills
  • Adaptability
  • Respect
  • Proactive