Office Administrator/Specialist

17 hours ago


Waterloo, United States Warren Transport, Inc. Full time
Job DescriptionJob Description

POSITION INFORMATION

The Office Administrator/Specialist processes contracted drivers through the various steps and requirements of the qualification and onboarding process. The position consists of building required files to track company and DOT required information, tracking renewal reminders and receipts of various monthly and yearly required forms, and assisting contractors through the insurance sign up process.

BASIC RESPONSIBILITIES

  • Process contractor questionnaires and send out approval or denial letters.
  • Build Driver Qualification files within LME on contractors/drivers by scanning paperwork.
  • Scan into appropriate driver file new CDL's, violation and review forms, and various safety letters.
  • Send out monthly CDL renewal reminders and enter returned CDL information into LME.
  • Send out yearly review letter for V&R forms and running MVR's.
  • Issue passenger authorization letters.
  • Work with contractors through the insurance sign up process making sure tractors are in compliance with DOT regulation and company policy.
  • Cancel insurance on terminated contractors.
  • Balance monthly insurances invoices and forward results to accounting department and insurance representatives.
  • Update spreadsheet tracking new contractors and terminated contractors.
  • Assist with all Independent Contractor Operating Agreements (ICOA)
  • Performs other duties, tasks, or responsibilities as assigned.
  • Assist Driver Qualification Supervisor in areas needed.
  • Send out renewal reminders for DOT physicals, enter returned information in LME. Check National Registry for Doctor's certification, upload and send physical to licensing state.
  • Run yearly Clearinghouse Queries

QUALIFICATIONS

  • High School Diploma or GED
  • Excellent written and verbal communication skills, strong phone etiquette
  • Excellent interpersonal communication, customer service and organizational skills
  • Knowledge of MS Office (Word, Excel, Outlook, Access)

WORKING CONDITIONS

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO STATEMENT

Warren Transport is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.



PI470156cb055c-25405-36156763



  • Waterloo, Iowa, United States Warren Transport, Inc. Full time

    Administrative Support Professional We are currently seeking an Administrative Support Professional to join our team at Warren Transport, Inc. The successful candidate will be responsible for processing contractor questionnaires, sending out approval or denial letters, building required files to track company and DOT required information, and assisting...


  • Waterloo, United States POS Professional Office Services, Inc. Full time

    POS is seeking an experienced Network Administrator who wants to join our growing team. This position will be on-site at our corporate headquarters and offers growth opportunities. Duties include (but are not limited to): Troubleshoot various software and hardware to ensure business and customer needs are met. Perform hands-on maintenance at the desktop...


  • Waterloo, United States POS Professional Office Services, Inc. Full time

    Professional Office Services, Inc (POS) is a national healthcare communications company headquartered in Waterloo, Iowa with production facilities throughout the country. Our products and services include print, digital communications, and healthcare communication technologies to help practices engage with patients. We are currently seeking candidates for a...


  • Waterloo, United States POS Professional Office Services, Inc. Full time

    Professional Office Services, Inc (POS) is a national healthcare communications company headquartered in Waterloo, Iowa with production facilities throughout the country. Our products and services include print, digital communications, and healthcare communication technologies to help practices engage with patients. We are currently seeking candidates for a...


  • Waterloo, United States Clark and Associates, Inc Full time

    Job DescriptionJob DescriptionClark & Associates is a locally owned and operated healthcare office specializing in custom prosthetics and orthotics. We are searching for a new administrator to join our team.Admin Documentation SpecialistDuties:- Gathering supporting documentation from multiple sources to meet Medicare Regulations and Private Insurance...


  • Waterloo, Indiana, United States DeKalb County Regional Office of Education Full time

    Job Summary: We are seeking a highly skilled and dedicated individual to fill the role of School Supervision Specialist at DeKalb County Regional Office of Education. As a key member of our support staff, you will be responsible for supervising and monitoring students in a safe and nurturing environment. Responsibilities: Supervise and monitor students...


  • Waterloo, Iowa, United States POS Professional Office Services, Inc. Full time

    Job Title: Customer Support SpecialistJob Description:We seek a highly skilled Customer Support Specialist to join our team at POS Professional Office Services, Inc. in Waterloo, IA. As a key member of our Customer Care/Sales Support Department, you will play a vital role in providing exceptional customer experiences by identifying customer needs and...


  • Waterloo, United States Elevate CCBHC Full time

    Elevate CCBHC - Position:                     Administrative Assistant…Client Support Assistant FLSA Status:             Non exempt, hourly  Salary:                        $18-22/hour Supervision:               Operations Business Hours:         Monday -Thursday 8:30-6pm,...


  • Waterloo, United States ROE #9 Champaign-Ford County School Districts Full time

    Position Type: Licensed Special Education/Visually Impaired Date Posted: 4/19/2024 Location: Central Office Date Available: asap District: Urbana School District 116 - website Please click HERE to apply on our website TITLE: Orientation and Mobility Specialist LOCATION: Based at Central Office and serves CASE Region SUPERVISOR: Assistant Superintendent for...


  • Waterloo, United States ROE #9 Champaign-Ford County School Districts Full time

    Position Type: Licensed Special Education/Visually Impaired Date Posted: 4/19/2024 Location: Central Office Date Available: asap District: Urbana School District 116 Please click HERE to apply on our website TITLE: Orientation and Mobility Specialist LOCATION: Based at Central Office and serves CASE Region SUPERVISOR: Assistant Superintendent for Special...

  • Office / Clinic Mgr

    1 month ago


    Waterloo, United States UnityPoint Health Full time

    Overview UnityPoint Clinic Supervisor OBGYN Clinics (Waterloo, Cedar Falls) FT, Monday-Friday - Daytime hours The Clinic Supervisor is responsible for the coordination of day-to-day clinic operations in a medical office practice and monitors the activities of all office operations components to ensure the clinic meets its objectives. The...


  • Waterloo, Iowa, United States POS Professional Office Services, Inc. Full time

    At POS Professional Office Services, Inc., we are seeking a highly skilled Customer Support Specialist to join our Customer Care/Sales Support Department in Waterloo, IA.The ideal candidate will have a strong understanding of customer service, excellent communication skills, and an enthusiasm for helping customers achieve their goals.Key responsibilities...


  • Waterloo, United States BankIowa Full time

    Come join our team and become a BankIowan! We are currently looking for a Credit Administration Manager for our Cedar Valley Market.Scheduling would require a few days each week at our main branch in Independence, Iowa.We offer a competitive salary, annual performance bonus, charity donation match, volunteering opportunities and many more employee...

  • Flexible Assistant

    1 month ago


    Waterloo, Illinois, United States Wyndy LLC Full time

    We are seeking a reliable and adaptable individual to provide administrative support in a dynamic and varied role. This position offers a great opportunity to work in a team environment, providing essential support across various tasks and projects.Key Responsibilities:Provide general administrative support to the team in day-to-day operationsAssist with...


  • Waterloo, United States VGM Group Full time

    VGM Insurance Services is headquartered in Waterloo, Iowa, and has provided Protection Beyond Policies for over 30 years. VGM Insurance offers industry-specific insurance products and risk management solutions nationwide for a variety of post-acute healthcare industries, as well as golf and hospitality markets. Learn more at www.vgminsurance.com. Position...

  • Project Specialist II

    7 hours ago


    Waterloo, United States Plunkett Raysich Architects Full time

    Job Title Project Specialist II Location Waterloo, IA 50703 US (Primary) Job Description The Project Specialist II is an integral team member of the assigned studio, working on a variety of projects and serving on various project teams. Project Specialist II is an intermediate support position for the Project Manager and/or Project Architect in the...


  • Waterloo, United States Med Ninjas Full time

    Schedule: 8:30a-4p Clinic (Call = TBD). Call may not be needed often.Dates of Coverage: 1-2 weeks a month as soon as possible, full-clinic coverage and some night and weekPercentage of the practice: All Adult/GeriatricTrauma Level/Designation: Level IIIAverage of Office/Clinic Patients per day: 25 with 4-5 new consults per dayAverage Number of Patients Per...


  • Waterloo, United States UnityPoint Health Full time

    Greets patients and visitors and obtains accurate information and signatures for office records. Obtain signatures on all forms pertinent to the patient's current visit from the patient or family member who has authority to sign on behalf of the pat Surgery, Receptionist, Orthopedic, Specialist, Clinic, Customer Service, Healthcare

  • Maintenance Specialist

    6 months ago


    Waterloo, United States Dominium Management Services, LLC Full time

    Dominium is helping tackle the affordable housing crisis – and we’re looking for motivated candidates to join our team and help further our mission. With offices in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation’s most respected and innovative affordable housing development and management companies. We create quality,...


  • Waterloo, Iowa, United States Kelly Services Inc Full time

    At Kelly Services Inc, we are seeking a highly skilled IT Support Specialist to join our team in Waterloo, IA.The successful candidate will be responsible for providing onsite deskside Tier 2 support to our Waterloo location, working on a long-term W2 contract with a competitive pay rate of $28 per hour.The IT Support Specialist will be responsible for a...