Receptionist

1 week ago


Miami, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for a Receptionist in the Architecture industry, located in Miami, Florida, 33132, United States. As a Receptionist, you will be the front face of our team, ensuring smooth communication between our clients and personnel. Your tasks will involve call handling, scheduling, data entry, and other essential receptionist duties.

Responsibilities:
• Field incoming calls and ensure they are transferred to the correct personnel.
• Take comprehensive messages for team members when they are unavailable.
• Welcome all clients and customers, providing exceptional service.
• Coordinate conference room bookings, ensuring efficient use of space and resources.
• Assist in managing travel arrangements for team members as needed.
• Maintain an organized and updated calendar.
• Execute data entry tasks with a high level of accuracy.
• Order office supplies as necessary, ensuring the office is well-stocked and equipped.
• Perform general receptionist duties as required, ensuring smooth office operations.• Proven experience in Receptionist Duties, including greeting guests, answering inquiries, and managing appointments
• Ability to Direct Phone Calls efficiently and professionally, ensuring smooth internal communication
• Proficiency in Data Entry, with attention to detail and accuracy
• Familiarity with the Architecture industry, demonstrating an understanding of the field's terminology and practices
• Excellent communication and interpersonal skills, capable of dealing with clients and colleagues at all levels
• Strong organizational skills, able to manage multiple tasks and prioritize effectively
• Proficient in using office equipment such as photocopiers, scanners, and multi-line telephone systems
• Knowledge of office management systems and procedures, maintaining a clean and enjoyable working environment
• Ability to handle sensitive information with the highest degree of integrity and confidentiality
• High school diploma or equivalent; higher degree in a relevant discipline will be appreciated
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