Receptionist
1 week ago
Responsibilities:
• Field incoming calls and ensure they are transferred to the correct personnel.
• Take comprehensive messages for team members when they are unavailable.
• Welcome all clients and customers, providing exceptional service.
• Coordinate conference room bookings, ensuring efficient use of space and resources.
• Assist in managing travel arrangements for team members as needed.
• Maintain an organized and updated calendar.
• Execute data entry tasks with a high level of accuracy.
• Order office supplies as necessary, ensuring the office is well-stocked and equipped.
• Perform general receptionist duties as required, ensuring smooth office operations.• Proven experience in Receptionist Duties, including greeting guests, answering inquiries, and managing appointments
• Ability to Direct Phone Calls efficiently and professionally, ensuring smooth internal communication
• Proficiency in Data Entry, with attention to detail and accuracy
• Familiarity with the Architecture industry, demonstrating an understanding of the field's terminology and practices
• Excellent communication and interpersonal skills, capable of dealing with clients and colleagues at all levels
• Strong organizational skills, able to manage multiple tasks and prioritize effectively
• Proficient in using office equipment such as photocopiers, scanners, and multi-line telephone systems
• Knowledge of office management systems and procedures, maintaining a clean and enjoyable working environment
• Ability to handle sensitive information with the highest degree of integrity and confidentiality
• High school diploma or equivalent; higher degree in a relevant discipline will be appreciated
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