Administrative Assistant
1 week ago
Responsibilities
• Assist in the account opening process, determining necessary forms for specific registration types.
• Process and track new accounts, coordinating with custodians to address any outstanding issues.
• Handle cash demands for advisors and their clients, ensuring smooth financial operations.
• Process account deposits and enter redemption requests.
• Verify all accounts are aligned with investment model portfolios, making necessary adjustments.
• Implement investment model changes as directed by advisors.
• Assist with the preparation of client reviews, ensuring all information is accurate and up-to-date.
• Use accounting software such as Microsoft Excel, Oracle, QuickBooks, and SAP for data entry and invoice processing.
• Perform account reconciliation and manage accounts payable and receivable.
• Assist advisors with financial planning tasks, providing administrative support as needed.• Proven experience in Account Reconciliation.
• Proficiency in Accounts Payable (AP) and Accounts Receivable (AR) management.
• Demonstrated ability in Billing and Invoice Processing.
• Strong Data Entry skills with a high degree of accuracy.
• Experience with Microsoft Excel for financial analysis and reporting.
• Familiarity with Oracle financial software.
• Proficiency in QuickBooks for managing accounting functions.
• Experience with SAP for business process management.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced, investment advisory environment.
• High level of organization and ability to manage multiple priorities.
• Commitment to maintaining confidentiality of sensitive financial information.
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Administrative Assistant
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