Accounts Payable Clerk

1 week ago

Fort Worth, United States Robert Half Full time
Job DescriptionJob Description

We are seeking a detailed-oriented and highly organized Accounts Payable/Receivables Clerk to join our team. In this role, you will be responsible for various tasks, including invoice matching, reconciliation, vendor management, and ensuring smooth financial operations. The ideal candidate will have experience in accounting or finance, excellent multitasking skills, and a strong attention to detail.

Key Responsibilities:

  • Match purchase orders (POs) to packing lists, ensuring correct quantities, backorders, freight, and other charges.
  • Match receivers to invoices, confirming correct costs, freight, and other charges.
  • Maintain sample receivers ($0.00) to avoid unnecessary temporary vouchers.
  • Clean up old temporary vouchers and conduct monthly freight adder clean-up, providing end-of-month total to management.
  • Reconcile and dispute discrepancies regarding quantities, costs, freight, and other charges (e.g., pallets).
  • Submit invoices to corresponding managers (Bruce, Brent, Annette, Paula) for approval.
  • Accurately enter invoices and ensure proper freight billing, either as an adder or a SKU.
  • Track overbilling and ensure vendor credits are received as owed.
  • Maintain vendor statements and request missing information when necessary.
  • File invoices in the "UNPAID" cabinet.
  • Track vendors with automatic freight adder costs included (Salado, Lhoist, Lehigh, etc.).
  • Process ATMU invoices and understand G/L codes and vehicle equipment schedules.
  • Ensure all pallet and bag credits from Quikrete are received and credited to customers.
  • Maintain a spreadsheet tracking pallet/bag credits to the house account.
  • Process TBP Pallet Credits by verifying history, scanning RMS to Karent at TBP, and updating spreadsheets.
  • Manage miscellaneous SKU costs and ensure they are accurately reflected in POS orders before invoicing.
  • Ensure freight costs from vendors are passed on to customers correctly, either as freight SKU or included in material costs.
  • Stay updated on vendor pricing notices and distribute to the appropriate personnel.
  • Review and verify cost changes with Purchasing before accepting/approving in IMU; dispute unapproved changes with vendors.
  • Maintain strong relationships with vendors and ensure accurate communication.
  • Manage completed check runs and match invoices to the checks before payment.
  • Maintain necessary stock of checks and properly label paid invoices.
  • File paid invoices in the "PAID" cabinets (Vendor and Quickrete cabinets by job).
  • Clean up the Open PO Spreadsheet and send to the appropriate team member.
  • Reconcile bank statements and manage monthly ACH payment notes for Spectrum, Chase Bank, US Bank, Mack Financial, Ready Fresh, and Fort Worth Water.
  • Process new vendor credit card applications as needed.
  • Maintain necessary paperwork, such as check details, shrinkage reports, cost change spreadsheets, sample receivers, void check reports, etc.
  • Perform year-end document purging and organize previous year’s files for storage.
  • Assist with receptionist duties and train new employees as required by management.


Qualifications:

  • Previous experience in accounts payable or receivables.
  • Strong organizational and time management skills with the ability to multitask and meet deadlines.
  • Proficient in Microsoft Excel and basic financial software.
  • Excellent attention to detail and ability to handle financial discrepancies.
  • Strong communication skills and the ability to maintain positive vendor relationships.
  • Ability to handle confidential information and work within company policies.


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