Front Desk Office Assistant

3 weeks ago


Arvada, United States Robert Half Full time
Job DescriptionJob DescriptionWe are in search of a Front Desk Office Assistant to join our team in ARVADA, Colorado. This role is pivotal in our operations as you will be the first point of contact for our customers, providing them with exceptional service. The role is in the facilities industry and offers a short term contract employment opportunity.

Responsibilities:
• Answer inbound calls promptly and professionally, ensuring all customer inquiries are addressed.
• Coordinate and manage facilities, ensuring a safe and efficient environment for all employees and visitors.
• Handle accounts payable tasks, ensuring timely and accurate processing of invoices.
• Maintain a high level of organization within the office, keeping all necessary documents and files in order.
• Provide administrative support to other team members as required, demonstrating strong teamwork skills.
• Uphold a high level of customer service at all times, enhancing the company's reputation for excellent customer service.
• Utilize strong communication skills to liaise effectively with customers, colleagues, and external stakeholders.
• Demonstrate a strong knowledge of the company's products and services in order to provide accurate information to customers.
• Take responsibility for personal professional development, keeping up-to-date with industry trends and developments.
• Maintain a professional and welcoming front office environment at all times.• Proficiency in Accounts Payable (AP) processes is essential.
• Applicants must have experience in answering inbound calls in a professional and courteous manner.
• Demonstrated ability in functioning as a Facilities Coordinator is required.
• Excellent communication skills, both written and verbal, are necessary.
• Strong organizational skills and attention to detail are fundamental to the role.
• Applicants should have the ability to multitask and manage time efficiently.
• Familiarity with office management procedures and basic accounting principles is preferable.
• Experience using office management software, including MS Office applications, is crucial.
• The ability to maintain a high level of professionalism and confidentiality is required.
• Candidates should possess a high school diploma; additional qualifications in Office Administration are a plus.

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