Legal Assistant
2 weeks ago
We are seeking an experienced and energetic LEGAL ASSISTANT. This position will report to the Corporate Paralegal/Manager and provides primary administrative support to the Legal Department, including as related to legal office organization, commercial agreements, and real estate portfolio projects (for existing and new sites). Position responsibilities include managing document organization, maintaining filing systems, word processing, and a comprehensive and organized filing and billing system for the Legal Department.
Essential Responsibilities:
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Manage, maintain and organize electronic filing system and physical file room, including to index and submit inactive files for storage
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Filing, scanning, processing documents, agreements and legal invoices, and similar administrative tasks
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Coordinate meeting schedules, calendars, conference calls
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Manage sensitive, highly confidential, and proprietary information with the utmost level of discretion
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Create and maintain database of contracts, reports, and other legal records to assist company compliance with existing contractual obligations
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Manage and maintain critical deadlines applicable to various contracts, annual reports, real estate projects and other legal related projects
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Prepare initial drafts of routine form legal documents including real estate documents, franchise related documents, vendor services agreements, insurance certificates and other contracts, letters, and forms under attorney supervision
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Manage legal submittals process, approval, signature and recordation processes for contracts and other legal documents
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Assist real estate counsel in managing real estate portfolio processes, including (i) managing upcoming critical lease term expirations or renewals; (ii) communicating with landlords or internal departments regarding lease terms, insurance requirements, extending terms, inspections needed, changes in ownership, common area maintenance charges, or other lease related issues; (iii) drafting and distributing lease amendments that result from negotiations; and (iv) maintaining and updating reports related to real estate existing portfolio and new development
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Update, organize and maintain on a weekly basis (or as updates are required) legal reports
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Utilize, update and run reports in various legal databases, including for real estate and other document management, as needed
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Coordinate with outside counsel or internal personnel to obtain information and documentation
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EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
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Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.
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