Administrative Assistant

6 days ago


West Barnstable, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant to join our team in West Barnstable, Massachusetts. This role is in the education industry and will be fully on site. As an Administrative Assistant, you will be key in maintaining efficient operations by handling various administrative tasks including but not limited to answering inbound calls, scheduling appointments, and maintaining accurate records.

Responsibilities:

• Handle inbound and outbound calls, ensuring high-quality customer service
• Schedule appointments and coordinate with other offices for record release
• Maintain accurate records and perform data entry tasks in Microsoft Word and Outlook
• Greet and assist patients upon their arrival to the facility
• Manage email correspondence and respond to inquiries in a timely manner
• Ensure proper and timely release of medical records by faxing necessary documents
• Carry out other administrative duties as assigned.• Proficient in handling and directing inbound and outbound calls
• Demonstrated skills in customer service
• Ability to perform data entry tasks with accuracy and speed
• Experience in professional email correspondence
• Proficient in Microsoft Outlook and Microsoft Word
• Capable of scheduling appointments effectively
• Ability to multitask and prioritize in a fast-paced environment
• Strong verbal and written communication skills
• Exceptional attention to detail and organizational skills
• Ability to maintain confidentiality and handle office matters with utmost professionalism
• Proven ability to work both independently and as part of a team
• Must have a positive attitude and willingness to learn new tasks
• Ability to adapt to changing business needs and requirements
• Strong problem-solving skills and decision-making abilities
• High school diploma or equivalent required
• Previous experience in an administrative role would be advantageous.

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