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Part Time Executive Administrator

1 month ago

Grand Rapids, United States LHH Recruitment Solutions Part time
Job DescriptionJob Description

The Executive Administrative Assistant will play a vital role in supporting executive operations by handling administrative tasks, managing office functions, and providing excellent front-facing communication with visitors and callers. The ideal candidate is proficient in Microsoft Office, professional, and able to handle multiple responsibilities in a fast-paced environment.

Responsibilities:

  • Mail Merge & Data Management: Perform mail merges, data entry, and use basic formulas and calculations in Excel.

  • Document Preparation: Assist in typing and formatting documents in Word and PowerPoint.

  • Phone Coverage: Answer the main phone line (15-20 calls per day), providing professional and friendly communication.

  • Guest Reception: Greet and assist guests upon arrival, ensuring a welcoming environment.

  • Office Events Support: Assist in planning, coordinating, ordering supplies, and cleaning up for various office events.

  • Mail & Packages: Deliver packages and collect mail regularly.

  • Office Maintenance: Tidy up and organize office spaces as needed.

  • General Administrative Tasks: Perform additional administrative duties and tasks as assigned by the Executive Assistant.

Qualifications:

  • Experience: 2+ years of administrative support experience, preferably in a corporate or executive environment.

  • Education: High school diploma or equivalent; associate’s or bachelor’s degree is a plus.

  • Skills:

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

    • Proficient in Mail Merge function

    • Strong organizational and time-management skills.

    • Excellent verbal and written communication.

    • Ability to multitask and prioritize tasks effectively.

    • Professional demeanor and positive attitude.

  • Attributes:

    • Detail-oriented and proactive.

    • Friendly and approachable with strong interpersonal skills.

    • Ability to handle confidential information with discretion.



Pay Details: $20.00 to $24.00 per hour

Search managed by: Amaka Mozie

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance